Administration Assistant

5 سبتمبر، 2022

0 34 دقيقة واحدة

Job Description

Job Purpose
. To support relevant department by providing professional administration related services, enabling the team to function effectively and efficiently
Job Requirements
Education/Certification and Continued Education
. High school qualification
Years of Experience
. 2 – 3 years experience in a relevant field
Essential Roles and Responsibilities
Functional Roles and Responsibilities
. Keep track of absence, leave time – such as short leave, sick leave, vacation, etc., for employees of the company/ division/ department/ location of your responsibility sphere, and follow-through with them to update their absence/ leave status on designated system/s including posting of information onto designated system/s on behalf of certain employees, as may be required.
. Responsible for cascading HR/ employee/ company related information to [snk] employees of the company/ division/ department/ location of your responsibility sphere through appropriate communication channels
. Coordinate all regular communications to and from stores by providing appropriate information to relevant
. Resolve any issues within scope of accountability and communicate outcome to appropriate parties
. Follow up with the stores to ensure data/information is received as per the head office requirements
. Provide all necessary secretarial and office support to the Manager from handling calls, drafting and processing letters, faxing etc
. Provide required support to others in the department with respect to, sending official correspondence on their behalf, providing collective information to them, making their travel arrangements etc
. Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database
. Liaise with the external suppliers i.e. maintenance departments to ensure the repairs/works are carried out in an efficient manner
. Raise LPO's, and ensure timely follow up of the payments
. Deliver and record daily accountabilities in line with operational audits
. Accountable to management team and entrusted with confidential administrative work
Additional Information