Warehouse Manager SRF#285

4 سبتمبر، 2022

0 10 4 دقائق

الوصف الوظيفي

– Warehouse Manager SRF#285
Company: Industry: Non-Profit and Social Services Job Location: Madaba, Jordan Career Level: Upper Management (Manager, Director, Head) Date Posted: 01-09-2022 Ref. Number: 153078
Warehouse Manager SRF#285
Job Description and Requirements

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Job Title: Warehouse Manager SRF # 285
Location: Madaba
BACKGROUND
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
JOB SUMMARY
The Manager, Warehouse is responsible for complex warehouse operations and accountable for goods stored in the warehouse, their proper management under good storage conditions and for documenting and reporting all warehouse transactions in a transparent manner and in accordance and compliance with International Medical Corps Warehouse Manual, donor requirements and local laws, as applicable.
The Manager, Warehouse supervises warehouse team and is responsible for their safety and safety of visitors. S/he reports to the Logistics Manager or other supervisor, as per applicable team structure.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
Warehouse Manager is responsible for:
– Implementation of IMC warehouse procedures by ensuring that existing practices, policies and procedures are in compliance with IMC Warehouse Manual and applicable donor and host country law requirements.
– All commodities stored in their respective storage/warehouse and accountable for quantity and preserving good condition of items during storage.
– Appropriate storage condition for all commodities, including temperature and humidity control, and isolation of dangerous goods and goods not fit for end use (i.e., damaged/expired goods).
– Monitoring stored items shelf life and, where set by program, report against minimum and maximum stock level per item where defined, and alerting stock owners where required.
– Reporting of any losses or damages of commodities, processing stock adjustments and alerting stock owners on discrepancies that should be investigated.
– Implementing and maintaining a reliable, transparent and accurate stock records by item and project for all commodities transactions, standardized documentation, reporting, and control system. Ensure it is properly maintained and periodically verified.
– Sharing Stock Report updates regularly and on demand with relevant stakeholders.
– Safety and Security of staff, warehouse operations, facilities, and commodities.
– Availability and maintenance of relevant handling equipment, packing materials, cleaning materials, and protective equipment and supplies…
– Management of all staff, volunteers and casual labour working in the warehouse, as well as visitors. Set performance objectives for staff under supervision and monitors performance.
– Warehouse staff capacity building and training to perform duties in a safe manner and in accordance with IMC warehouse procedures.
– Reception of goods physical count (preparation of GRN) and coordination of Quantity Control processing with management assigned staff.
– Quality Control, where assigned in absence of technical staff.
– Ensures that the proper stacking and organizing of stocks and optimizing the use of warehouse indoor/outdoor space.
– Establishment of quality control over kitting/de-kitting/reconditioning/reconstituting operations.
– Release of goods in line with approved Goods Issue Orders (GIOs). Responsible for inventory dispatch tracking by documenting all dispatches from stock.
– Ensures that the items in the warehouse and outgoing dispatches are appropriately packed and thus reducing the risk of damage during handling and transportation.
– Liaise with Logistics, Transportation to organize the transportation of goods in line with authorized stock releases and preparing appropriate documentation to escort shipment (Waybill, etc.). Responsible for overseeing loading of commodities and documenting cargo handover to transporter/recipient.
– Stocks checks and control counts, verification of any impact on items quality/end use suitability.
– Coordinates with the Logistics Manager, Coordinator for the registration of the warehouse as required.
– Holds the warehouse key as a sole holder ensuring that the access to warehouses is restricted to designated staff and other visitors are only permitted to enter when accompanied by warehouse staff. The spare key is kept in the office safe within a sealed envelope in case of need for emergency access.
– Ensures that the warehouse is kept secure at all times and properly locked when leaving premises.
– Ensures that the warehouse is well-maintained, cleaned, disinfected, dry, well-organized and pest/rodents free, etc.
– Performs other activities related to warehouse management as indicated in the IMC Warehouse Manual or tasked by supervisor.
– Coordinates with the assets controller to ensure that all assets are recorded on the assets list , tagged , assigned to end user through official handover .
Staff Capacity building and Performance Management, Learning & Development:
– Provides leadership and support to all supervised staff.
– Builds and maintain fit for purpose team structure with appropriate segregation of duty through continuous planning and optimization of human resources within department, in collaboration with assigned supervisor.
– Recruits, inducts, coaches, trains, supervises and mentors direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely constructive performance feedback, and documented performance reviews. Ensure this is cascaded up-to assistant level by coaching staff managers to undertake similar process.
– Identifies training requirements/gaps, and ensure that training plans are developed, fully implemented and refresher trainings provided to all staff under supervision, as required and deemed necessary.
– Participates in orientation of other departments’ staff as tasked. Maintains open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their roles.
– As part of succession plan, identifies, trains and develops capability and capacity of staff to successfully transition roles and responsibilities, whenever feasible.
Compliance, Audit and related controls
– Responsible for compliance of performed or supervised warehouse activities in line with IMC policies and procedures and applicable donor rules s and local laws and regulation.
– Implements required control mechanisms over stock management business processes compliance.
– Remains updated of donor policies and procedures related to stock management and is responsible for timely dissemination and consistent application across supervised team.
– Supports assessment and evaluat