Finance Officer
Finance Officer
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within now, and for the future.
Program/ Department Summary
The Mercy Corps Finance Department is responsible for all financial functions in Jordan, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary
Working in the Finance Department under the direction of the Finance Coordinator, the Finance Officer will ensure the accuracy and completeness of Mercy Corps accounting records and will have primary responsibility for managing the monthly accounting cycle.
Essential Job Responsibilities
- Financial Review payment assuring it includes the entire supporting doc’s: invoices, receipts, proof of payment, procurement docs, and or contracts, etc. according to Mercy Corps procedures and provide his input to finance lead.
- Prepare checks or wire transfer requests based on fully approved documents and present to approved check-signers for review and signature.
- Record the Transaction on the Finance System (Navigator).
- Perform monthly Bank reconciliations and make sure no old outstanding Chq.
- Daily support of the Assistant Finance Officer with all included tasks.
- Perform monthly cash count with the Assistant Finance Officer and Accounting Manager with possibility to make surprise cash Count.
- Monitor cash and bank balances for Jordan Office & prepare transfer between bank accounts and make sure petty cash balance within amounts as cash management policy.
- Ensure the implementation of Mercy Corps Jordan Office policies and procedures.
- Assist the finance Coordinator in the preparation of the monthly payroll based on information provided from HR and Timesheets, amortizing monthly benefits.
- Follow up the un-cleared Operational/Travel advances with the Mercy Corps Staff, ensuring they are using the correct forms.
- Assist the Admin team in conducting the Fiscal year end assets count.
- Track PR master list for Iqla’a and other projects.
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
- Prepare monthly health insurance entries and upload on navigator before 5th of the following month.
- Prepare and review monthly mobile bills and uploaded on navigator before 5th of the following month.
- Doing arrangement for the CFW payment in the field and working with program.
- Other duties as assigned.
SECURITY
- Ensure compliance with security procedures and policies as determined by country leadership.
- Proactively ensure that team members operate in a secure environment and are aware of policies.
ORGANIZATIONAL LEARNING
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
ACCOUNTABILITY TO BENEFICIARIES
- Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
- Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Supervisory Responsibility Non-management staff
Accountability
Reports Directly To: Finance Coordinator and Indirect to Accounting Manager
Works Directly With: Finance, Program, Compliance, and Operation Staff.
Knowledge and Experience
- Three or more years of general ledger, accounting experience is required.
- A university degree in accounting is required.
- Two years’ experience in the Finance Department of an international NGO is preferred.
- Demonstrated competency with computerized general ledger software
- Advanced computer skills in MS Office programs, particularly Excel
- Prior management experience and strong organizational skills
- Experience USAID regulation required.
- Excellent oral and written English skills
Success Factors
- The ability to interact effectively with international and national personnel is required.
- A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary
- A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential
Competencies
- Integrity/Ethics
- Communication skills
- Time-Management
- Accountability
- Follow-up
MECRY CORPS DIVERSITY STATEMENT
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
SAFEGUARDING & ETHICS
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times.
