Executive Personal Assistant

4 سبتمبر، 2022

0 31 دقيقة واحدة

الوصف الوظيفي

Manage the Client office and provide high level of admin/secretarial support.

Ensures confidentiality of all office matters.
Manages the Principles diary by managing and maintaining their calendar including scheduling appointments, booking internal/external meetings in alignment with the principles daily schedule.
Attend meetings with or on behalf of the principle when required to take accurate minutes of meetings.
Draft and edit correspondence, communications, presentations and other documents on behalf of the Principle in English and Arabic language and conduct related researches when needed.
Ensure proactive follow up on outstanding actions in order to achieve deadlines.
Travel schedule and hotel bookings in order to meet travel requirements.
Receives questions and enquiries directed to the principle and serves as a liaison with internal employees at all levels
Plans visits of high profile guests of the organization as per the protocol for VIP guests and Follows-up with the related department when required.
Manages all principles events
Handles any ad hoc requests appropriately and professionally
Secure appropriate signatures and track documents through the approval process on behalf of CEO
Reports periodically to the Principle in regards of all the correspondences, daily tasks, related updates and developments, in addition to any reports requested by the Principle
Participate as required in special department projects and contribute to companywide projects and emergency response situation.
Perform other duties as assigned by the Direct Manager.

English and Arabic, both written and spoken to a business level in essential
Strong skills in MS Office- Word / Excel / PowerPoint.
Experience or qualifications in advanced visual application (E.g. Adobe Professional) would be advantageous
Minimum Bsc in related area
UAE driving license
Minimum of at least 5 years of work experience as an Executive Assistant, at least 3 of which should at senior management level.
At least 2 years of this experience should have been gained in the UAE
Knowledge of producing presentations to a professional level to be delivered to Board Members, Committees, Clients, Stakeholders etc.
Knowledge of Administration policies and processes