Compliance and Transparency Assistant
The compliance assistant is responsible to support the Compliance and Transparency Department in the implementation of the ACTED systems and procedures, supporting the Sr.Compliance officer on – internal audit functions – external audit functions – IP management – reporting – training – transparency.
Internal Audit Responsibilities
– Support the C&T Officer in the implementation of the national internal audit plan
– Support the C&T officer in the implementation of ACTED standard guidelines and the FLAT System as capital, area and partner level
– Provide support on following up and mitigating risks identified in the above
– Ensure ACTED standard FLAT systems are implemented in relevant departments in all bases:
o Using a check list relevant to each activity for each department on a monthly basis.
o Review/check and consolidate the check list done by bases FLAT teams.
o Prepare recommendations in the case of irregularities or weaknesses
o Ensure that the recommendations are followed.
External Audit Responsibilities
– Participate to the preparation of external audits in close collaboration with the Compliance Officer, the HQ Audit Department, the Country Finance Manager and the Country Director;
– Participate in external audits in a support role, and attend kick-off and close out meetings including taking minutes.
Drafting management responses for review by the compliance officer and CD
Implementing Partner Management
– Participate in the preparation and execution of due diligences of implementing partners, as per ACTED ‘IP Package’
– Support the follow up and review of IP expenses on a monthly or quarterly basis as per the ACTED IP Package
– Support the delivery of practical training to IPs on ACTED processes in coordination with the Sr. Compliance Officer and other FLAT staff
– Support the review of Tier 3 Partner Risk Mitigation Plan
Reporting
– Contribute to the preparation of the Monthly Compliance Report
Other
– Promote transparency and accountability.
– Provide training upon request or when identifying a gap in implementing / knowing ACTED procedures (FLAT and / or programme)
– Highlight, recommended and follow up mitigation of risks for ACTED activities.
– Attend and participate in the monthly FLAT meeting, including minute taking
– Highlight, recommended and follow up mitigation of risks for ACTED activities.
– Attend and participate in the monthly FLAT meeting, including minute taking
– Warn the Country Director and HQ in case some major problems arise with a potential financial or reputational impact on the mission.
– Perform any other related activities as assigned by immediate supervisor.
Skills
QUALIFICATIONS
· Bachelor's degree in Accounting, Finance, or any related field
· 1-3 years of experience in an audit/accounting/finance role.
· Strong MS excel skills and familiarity with MS office basic functions
· Good verbal and written English skills (basic fluency)
· Excellent interpersonal and communication skills
· Basic understanding of paper-based documentation review
· Strong eye-for-detail
