Administration Officer

2 سبتمبر، 2022

0 5 دقيقة واحدة

Job Description

Who we are
We are aleading partner for luxury across the Middle East.Withmore than 600 stores, 300 brands and over 65 years of experience in the region,we have become amajor player in the beauty, fashion and gift sectors,by offering service excellence toourpartners anddelightingallour customers.Wearemoving fast from a traditional distributor and retailer for luxury in the Middle East,to a hybrid retailer bringing luxury experiences to the fingertips ofcustomers everywhere.
Tofuel the next stage ofourgrowth we are looking to build a world class team. From physical retail through to supply chain and customer loyalty, we aim to use technology and data to continuously improve every aspect of our operations. We are looking for top talent to join uson thisjourneyofexploring new horizons together.
What you willbe doing
Our Administration Officer is responsible for supporting operations, planning, organising and implementing the day to day administrative tasks such as communication systems, stationary and office supplies, collaterals andspecial projects.

Update, follow-up and archive on administrative records of office activities, business transactions, policies and board resolutions
Assist in confidential correspondence, reports, and other complex documents
Assist the Administration Manager in various projects
Coordinate services for events, such as accommodation and transportation, catering, special needs requirements, printing
Format and despatch companywide communication
Follow up on all matters pertaining to custo mer/supplier contracts
Coordinate transportation facilities for staff
Follow up on all work-related subscriptions (magazines, newspapers)
Organize all elements pertaining to staff sale including sale lists, layout, badge distribution, refreshments, security, deliveries and general supervision
Administer replenishment of staff uniforms
Administer of laundry Services and allocation of costs
Audit processes implementation by front desk attendants, service assistants and drivers
Ensure the periodic replenishment of all stationary and groceries
Ensure proper tracking of requisitions, contracts, and orders
Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers in coordination with Group Procurement