Executive Assistant

Job Description

Job Description & Summary
Financial
. Expenses and Timesheets
-Coordinate and prepare monthly expenses claims and
fortnightly timesheet submissions for executives if required and
own expenses and timesheets by due dates using the firm's
system
Customer
. Travel Bookings
-Organise business travel and accommodation bookings for
executives
– Maximise cost reduction opportunities through timely and
appropriate travel choices
-Liaise with travel approvals team to follow up on approvals
-Organise visas and taxi bookings as required
. Meetings, conference calls and Webex
-Organise and coordinate logistics for both internal and external
meetings (boardroom bookings and refreshments)
-Prepare and send out the call information to all concerned
parties
-Organise conference calls as needed and maintain call record
for accounts purposes
. Client relationships
-Develop good working relationships with executives via phone
and email communication
Internal Process
. Partner and Executive general admin
-Develop understanding of PwC standards and formats
-Prepare documents when required i.e. presentations, proposals,
letters
-Ensure all documentation is filed in a systematic manner
-Assist fellow EAs when required and work collaboratively with 3 of 4 team members
Learning and Growth
. Exercise confidentiality, discretion and personal sensitivity in all
aspects of the role
. Comply with PwC policies and procedures in all aspects of the role
. Build network of strong working relationships both internally and
externally
. Act as a key resource and liaison to other functional areas of the
business, building cross-functional relationships as needed
Education (if blank, degree and/or field of study not specified)Degrees/Field of Study required:Degrees/Field of Study preferred:
Certifications (if blank, certifications not specified)
Required Skills
Optional Skills
Desired Languages (If blank, desired languages not specified)
Travel RequirementsNot Specified
Available for Work Visa SponsorshipNo
Government Clearance RequiredNo

Job Details

Employment Types:

Full time

Industry:

Banking / Accounting / Financial Services

Function:

Pharmaceutical / Biotechnology , Sales / Business Development

Roles:

Clinical Research Associate / Manager , Customer Service Executive (Voice) , Clinical Trials Associate / Manager

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