Business Support Assistant – Finance (SSA)
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
JOB PURPOSE
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the overall supervision of the Head of Office and direct supervision of the Finance Officer, the Business Support Assistant – Finance will be responsible for the following duties:
- Assist in compiling information from various sources to prepare reports relating to risk/compliance, finance, and administration
- Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
- Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
- Collect, sort, and disseminate correspondence, reports, and other materials, to meet the required demands of staff to time standards.
- Respond to simple routine queries with readily available support by senior staff, and escalate where appropriate, to provide a timely and accurate response to enquiries.
- Support the maintenance of office files, documents, and records in accordance with established systems and processes, so that information is current and readily available for staff.
- Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available.
- Assist in creating simple images or information using standardised templates, such as graphs or tables to support the drafting of reports for staff.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education.
Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge & Skills:
• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.
Language: Fluency in both oral and written communication in English and Siswati language.
TERMS AND CONDITIONS
- This is a local position for Swazi nationals only.
- Qualified female applicants are encouraged to apply.
- Only short-listed candidates will be contacted.
- WFP does not charge any fees from applicants at any stage of the recruitment process.
- WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
DEADLINE FOR APPLICATIONS
The deadline for receiving applications is 13 September 2022
