Finance Assistant

Objectives

– Prepares all payment documentation in line with ACTED internal procedures and donors regulations

– Support in contracts verification and liaison with the logistics and program teams

– Support as audit and archive focal point

Duties & Responsibilities

1. Payments:

1. Make adequate check on the supporting documents and insure it is in line with ACTED threshold and procedures before processing the payment and preparing the payment voucher.
2. Prepare the required documents to proceed with the payment through MTAs
3. Insure receiving back the proof of payment and the MTA’s invoice to prepare the MTA’s commission fees payment voucher after adequate crosscheck against the agreed fees mentioned in the agreement
4. Update the MTA’s payment tracker on a daily basis

2. Accounting:

1. Record the entries of all processed payments in the associated bank books in respect to ACTED accountancy’s standards in order to be uploaded into the accounting software SAGA
2. Maintain high accuracy of accounting codes and allocation
3. Insure the monthly submission deadline is respected on a monthly basis

3. Archiving:

1. Numbering the payment vouchers and add the date as per SAGA
2. Make sure all vouchers have been stamped PAID
3. Label the folder, and submit it to the Clerk for scanning and physical archiving in the storage

4.Audit:

1. Validate the samples requested from the auditors across the accounting records before submission
2. Proceed with the correction as requested

5.Other tasks assigned by the line manager:

1. When requested, assist the controller in procurement’s review
2. When requested, assist in the CFU preparation
3. When requested, assist in the monthly cash request preparation
4. When requested, assist in tenders witnessing

Key Performance Indicators

• Number of payment prepared on time
• Number of accountancies submitted on time free of errors
• % of ineligible costs based on payment documentation errors
• Number of samples free of errors provided to the auditors on the given deadline
• Completeness and timely vouchers’ numbering and folders’ labelling

*Monthly salary: 745 JOD

Skills

Skills & Experience

• Degree in accountancy, auditing or any related field
• Excellent knowledge of Excel
• Ability to communicate easily in Arabic and English
• Rigorous and detail orientated
• Good communication and adaptation skills

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