Logistics Associate (Fleet and Workshop) – G6 – Multiple Locations
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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
ABOUT WFP
The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. WFP has been working in Afghanistan since 1963. WFP food assistance aims to help the most vulnerable, food-insecure Afghans, including women and children, and families affected by conflict and natural disasters. In the approved Country Strategic Plan (2018-2022), WFP Afghanistan is well placed to provide comprehensive support to the country in achieving Zero Hunger by 2030 via its six closely interrelated outcomes, which range from emergency response to livelihoods creation, as well as nutrition Programmes based on a life-cycle approach, and the strengthening of national food systems.
The United Nations World Food Programme (WFP) is the 2020 Nobel Peace Prize Laureate. We are the world's largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change.
ORGANIZATIONAL CONTEXT
These jobs are found in Country Offices (CO and Area/Field Offices). Job holders report to a Logistics Officer, Head of Unit or the designate.
At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.
JOB PURPOSE
To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. Assist the Fleet Logistics Officer in coordination with Fleet staff, to ensure timely, efficient, cost-effective and maximise utilization of the Fleet in accordance with procedures & normative guidelines as establish by WFP.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the direct supervision of the Logistics Officer the incumbent shall perform the following duties:
1. Ensure that Drivers/Convoy Leaders carry out there duties effectively in accordance with their Job Descriptions.
2. Ensure that all the necessary permissions/documentations are promptly obtained from all the relevant Governmental bodies and respective parties to operate the fleet efficiently.
3. Responsible for formulation of Convoy and route planning as well as the updating of transport route matrix.
4. Constantly track and monitor the position of all trucks/convoys using HF/GPS and report any irregularities to Fleet Logistics Officer for action as required.
5. Ensure correctness and registering accurate information onto all documents and responsible to produce timely daily, weekly, monthly, quarterly, and annual reports.
6. Liaise with Logistics to obtain Weekly/Monthly Transport Plans to ascertain projected tonnages and measure these against actual tonnages moved.
7. Responsible to ensure that all data is entered into the FMS pertaining to the Trip modules e.a.
8. Liaise with CTG to ensure that there is an adequate pool of fully trained drivers ready for service to replace drivers who are unable to work or are on leave cycle.
9. Will perform any other duties as requested by immediate Supervisor.
10. Ensure that any information/data or reports requested are promptly carried out and expedited in an efficient manner.
11. Perform software checking routines established and ensure that all the data downloaded into the system is accurate and take the necessary steps to resolve any irregularities.
12. Responsible to ensure that all data produced in the system is accurate and always sent and received on a timely basis and to report any irregularities to immediate Supervisor.
13. Consolidate all findings and to convert these conclusions reached into useful formats which can be interpreted by management for appropriate action and decision making.
14. Constantly collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate supervisor, such will liaise and co-operate with all other employees in fleet and logistics.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of undergraduate degree in Business Administration, Logistics or any other related field.
Experience: Three or more years of relevant experience in Logistics.
Language: General Service: Fluency (level C) in English language. Fluency in the local languages (Dari and Pashto).
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.
TERMS AND CONDITIONS
Position Title: Logistics Associate (Fleet and Workshop)
Grade: G6
Contract: Fixed Term
Duration: 12 months
Duty Stations: Kabul, Jalalabad, Mazar, Herat, Kandahar, Faizabad
Salary: Competitive remuneration package
Medical Plan: International valid medical plan valid also for staff, spouse and dependents children under 18 years
WFP Work Environment
WFP is committed to ensuring that all its workplaces are free from abuse, offensive behaviour, harassment, abuse of authority and discrimination. WFP is also committed to promoting a work culture in which every employee understands, and is able to carry out, his/her personal responsibilities for maintaining the dignity of work colleagues. WFP seeks to promote gender equality and the empowerment of women. We believe our mission of fighting global hunger worldwide can only be achieved if women, men, girls and boys are offered equal opportunities in terms of access to resources and services and participation in decision making roles.
Female applicants are highly encouraged to apply.
DEADLINE FOR APPLICATIONS
Sunday, 11th September 2022
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Female applicants and qualified applicants with disabilties are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
