Logistics Assistant (Fleet – Data Analyst) – SC5 – Multiple Locations
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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
ABOUT WFP
The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. WFP has been working in Afghanistan since 1963. WFP food assistance aims to help the most vulnerable, food-insecure Afghans, including women and children, and families affected by conflict and natural disasters. In the approved Country Strategic Plan (2018-2022), WFP Afghanistan is well placed to provide comprehensive support to the country in achieving Zero Hunger by 2030 via its six closely interrelated outcomes, which range from emergency response to livelihoods creation, as well as nutrition Programmes based on a life-cycle approach, and the strengthening of national food systems.
The United Nations World Food Programme (WFP) is the 2020 Nobel Peace Prize Laureate. We are the world's largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change.
ORGANIZATIONAL CONTEXT
These jobs are found in Area/Field Offices. Job holders report to Logistics Officer, a Head of Unit, or the designate.
At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
JOB PURPOSE
Enter data and produce reports in an established database system and to ensure that the integrity and accuracy of data entered is in accordance with the policies/procedures & normative guidelines as set by WFP.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Perform and assist in any administrative tasks related to Fleet Transport and Workshop activities.
2. Thoroughly check the information registered onto the documents for clarity and correctness in accordance to established procedures, before data entry is performed.
3. Enter data into FMS (Fleet Management System) or any other software package established.
4. Will perform daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data are maintained.
5. Required to organise systematic reconciliation of records to compare theoretical figures against actual physical records on a weekly, monthly, quarterly and annual basis.
6. Preparation and checking of reports and ensure that reports are produced on a timely basis.
7. Maintain proper filing systems and archiving of documents so that they may be retrieved promptly and efficiently when required.
8. Liaise with ICT and ensure that regular anti-virus updates are applied to all the computers.
9. Perform basic administrative functions on FMS such as regular re-indexing and take screen shots of errors that occur in the database and send these to the RO FMS section for assistance.
10. Analyse data that is produced from the systems and to report any discrepancies or irregularities to immediate supervisor.
11. Share experience gained with other staff members and strives towards creating good team building and harmonious atmosphere.
12. Will perform the duties of all subordinate staff or one level/grade up, in the event of any other staff being absent from his or her duty.
13. Travel occasionally within the country as required by the Organisation.
14. Perform any other duties as requested by immediate Supervisor
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in Computer Science/Statistics.
Experience: Minimum two years of relevant work experience in the field of Data entry and management is required.
Language: General Service: Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of Pashto and Dari is required.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.
TERMS AND CONDITIONS
Position Title: Logistics Assistant (Fleet – Data Analyst)
Grade: SC5
Contract: Service Contract
Duty Stations: Kabul, Herat, Kandahar, Mazar, Jalalabad, Faizabad.
Number of Positions: Multiple
Salary: Competitive remuneration package
Medical Plan: International valid medical plan valid also for staff, spouse and dependents children under 18 years
WFP Work Envirionment
WFP is committed to ensuring that all its workplaces are free from abuse, offensive behaviour, harassment, abuse of authority and discrimination. WFP is also committed to promoting a work culture in which every employee understands, and is able to carry out, his/her personal responsibilities for maintaining the dignity of work colleagues. WFP seeks to promote gender equality and the empowerment of women. We believe our mission of fighting global hunger worldwide can only be achieved if women, men, girls and boys are offered equal opportunities in terms of access to resources and services and participation in decision making roles.
DEADLINE FOR APPLICATIONS
Sunday, 11th September 2022
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Female applicants and qualified applicants with disabilties are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
