Finance & Administration Officer, SC8, Odesa, Ukraine
Vacancy Announcement
JOB TITLE: Finance & Administration Officer
Grade: SC 8
Number of openings: 01
Contract Type: Service Contract
Post holders report to : Head of Field Office/ Odesa
Duration: 6 months, with the possibility of extension
Duty Station (City, Country): Odesa, Ukraine
ABOUT WFP
The United Nations World Food Programme (WFP) is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability, and prosperity for people recovering from conflict, disasters, and the impact of climate change.
Our response to emergencies – saving lives and livelihoods either through direct assistance or by strengthening country capacities – remains at the heart of our operations, especially as humanitarian needs become increasingly complex and protracted.
JOB PURPOSE
To support the stewardship of WFP’s resources, monitoring budgets, forecasting, reporting on key data and provide administrative functions.
ACCOUNTABILITIES/DELIVERABLES/ RESPONSIBILITIES:
- Maintain awareness of corporate finance and resource management strategies and major ongoing programmatic initiatives, participating where appropriate using finance and resource management expertise.
- Contribute towards the development of country specific plans and processes, aligned with Regional and wider WFP strategy, policies and processes to meet the food assistance needs of beneficiaries within the Country.
- Monitor budgets and carry out forecasting for new and ongoing projects according to established corporate procedures and requirements.
- If required, perform bank reconciliations, disbursements, clearance of receivables, overall cash management and monthly financial closures on a regular basis in accordance with corporate requirements.
- Deliver core administrative services, working with contractors and following standard processes to provide cost-effective, quality and timely services to WFP staff.
- Support management of existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services
- Collate data and contribute to preparation of accurate and timely reporting, providing management with financial, staffing and resource usage information to enable them to make informed decisions.
- Track and collate data to support others to improve policies, systems and procedures in order to minimize financial risks, improve the efficiency and effectiveness of operations, and ensure services are aligned with business objectives.
- Contribute to the delivery of financial controls and insight into WFP performance, supporting periodic risk and internal control assessments to identify areas that may present potential audit, compliance, or financial risks.
- Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
- Represent unit at internal meetings, external meetings, and events with other UN agencies, banks and other financial institutions, or other partners and entities as required.
- Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
- Other as required
Experience Required:
- Five (5) or more years of progressively responsible work experience in project management, implementation, Finance, Business Administration or another related field.
Good Communication Skills:
- Ability to provide short briefings and communications clearly and concisely, both orally and in writing. Ability to engage effectively at field level with a wide range of actors including those in the international humanitarian community and governments; Ability to establish and maintain effective working relationships with people of different national and cultural backgrounds.
Working in a team:
- Ability to work within a team setting and work well with other team members to realize a collective objective
Work under pressure:
- Ability to multi-task and respond simultaneously and in a timely fashion to demanding job requirements under high-pressure environments.
Coordination
- Good coordination and control skills to act swiftly and adequately in case of emergencies and resolve operational issues promptly.
Language:
- Fluency in both oral and written communication in English. The ability to effectively communicate in Ukrainian and Russian is an asset.
Education:
- University degree in Finance, Business/Public Administration, Accounting, Engineering, or another related field.
All employment decisions are made based on organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
Female Applicants are strongly encouraged to apply.
DEADLINE FOR APPLICATIONS
Thursday, 08 September 2022
