Business Support Associate, SC6, Odesa, Ukraine
Vacancy Announcement
JOB TITLE: Business Support Associate
Grade: SC 6
Number of openings: 01
Contract Type: Service Contract
Post holders report to : Head of Field Office/ Odesa
Duration: 6 months, with the possibility of extension
Duty Station (City, Country): Odesa, Ukraine
ABOUT WFP
The United Nations World Food Programme (WFP) is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability, and prosperity for people recovering from conflict, disasters, and the impact of climate change.
Our response to emergencies – saving lives and livelihoods either through direct assistance or by strengthening country capacities – remains at the heart of our operations, especially as humanitarian needs become increasingly complex and protracted.
JOB PURPOSE
To coordinate and control a range of business support services and to ensure that services are delivered effectively.
ACCOUNTABILITIES/DELIVERABLES/ RESPONSIBILITIES:
- Act as a focal point for making all arrangements for official missions and delegations. This will be done through coordination with different units in the office, such as administration, program, and security unit.
- Prepare and/or consolidate comprehensive reports, documentation, correspondence, and briefing notes.
- Revise and review correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to the production of these materials to time and quality standards.
- Act as an HR focal point for the office and maintain records such as attendance sheets, staff contract details and follow-up on activities such as contract renewals.
- Assist managers in various tasks such as planning and monitoring of budgets and other activities.
- Provide a full range of complex business support services to staff to contribute to the effective functioning of business operations. Respond to complex business support queries in order to provide a timely and accurate resolution.
- Actively seek and use feedback to improve business processes and procedures.
- Oversee the maintenance of records and databases to ensure information is organized and readily available for staff and compliant with all relevant regulations and policies.
- Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services.
- Provide advice, support and/or training to junior support staff in the provision of business support services, in order to support their learning in providing business support.
- Other as required
Experience Required:
- Three (3) or more years of progressively responsible work experience in responsible work experience in a relevant field with experience in general administrative work.
Good Communication Skills:
- Ability to provide short briefings and communications clearly and concisely, both orally and in writing. Ability to engage effectively at the field level with a wide range of actors including those in the international humanitarian community and governments.
Working in a team:
- Ability to work within a team setting and work well with other team members to realize a collective objective
Work under pressure:
- Ability to multi-task and respond simultaneously and in a timely fashion to demanding job requirements under high-pressure environments.
Knowledge of commonly used Applications
- Ability to effectively use commonly used office software applications (Word, Excel, PowerPoint, Outlook etc.). Skills in data management would be added advantage.
Education:
- Completion of secondary school education or Diploma in a related field.
Language:
- Fluency in both oral and written communication in English. The ability to effectively communicate in Ukrainian and Russian is an asset.
All employment decisions are made based on organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
Female Applicants are strongly encouraged to apply.
DEADLINE FOR APPLICATIONS
Thursday, 08 September 2022
