Programme Assistant (SCOPE & Cash-Based Transfer) G5
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Vacancy Announcement
WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
CONDITIONS OF EMPLOYMENT
Job Title: Programme Assistant (SCOPE & Cash-Based Transfer) GS5
Grade: General Service Level 5
Type of contract: Fixed Term
Number of Post : 1
Duration: 12 months (extendable)
Duty Station: Myitkyinar
Report to : Head of Myitkyinar Field Office
Date of Publication: 17 August 2022
Deadline of Application: 31 August 2022
TERMS AND CONDITIONS
This post is opened for Myanmar Nationals Only.
Applications received after the closing date will not be considered. Only short-listed candidates will be notified.
Female applicants and qualified applicants are especially encouraged to apply
JOB PURPOSE
To provide guidance and technical support to the team to ensure that data is captured in an efficient, consistent and qualitative manner. He/she will be responsible for managing a group of enumerators and manage the quality and timeliness of data collection.
KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority)
- Serves as the focal point for SCOPE and Cash-Based Transfer (CBT) in Myitkyina Field Office and to ensure productivity and ensure that quantity and quality of data collected is adequate.
- Liaise with local authorities, cooperating partners, Financial Service Provider (FSP), counterparts in WFP offices to coordinate registration and sensitization exercises in the identified areas.
- Perform the office in the development of SCOPE registration and CBT plans, budgets, processes, procedures, schedules and report in cooperation with programme team.
- Ensure that all material resources are available, functioning, deployed and maintained during the exercise and liaise with administrative and IT focal points to ensure that all services necessary for the team to function fully are in place and the timely (car hire, tents, chairs/tables, fuel, generators, IT infrastructure etc.).
- Provide technical training and support the mobilization teams operating in the assigned locations and be the focal person for the team during the exercise of the registration.
- Conduct the regular data quality checks during the registration exercise and provide technical backstopping when needs arise.
- Provide daily error feedback to the enumerators to ensure that the daily data collected improve on a daily basis.
- Prepare daily update for the registration exercise and ensure that a daily debrief is done with the SCOPE Operation Officer and supervisors.
- Analyze, categorize, and consolidate information about queries received and issues raised from beneficiaries during the registration, ensure appropriate feedback is given to the beneficiaries and procedures are prepared.
- Work closely with CEM focal for integration of sugar CRM with SCOPE and CBT for beneficiary verification.
- Perform beneficiary updating in the SCOPE system for monthly CBT, conduct on-site distribution monitoring, and share monitoring findings with relevant Unit (CO/FO/FSP).
- Process any complaints from the field and provide feedback on the steps taken to troubleshoot the problem in the back end and provide technical guidance.
- Perform any other duty as required.
STANDARD MINIMUM QUALIFICATIONS
EDUCATION
- University degree in project management or business management or other relevant field.
WORK EXPERIENCE
- At least 4 years of field experience in humanitarian response operations;
- At least 4 years’ experience in managing a team for a project implementation;
- Has background on data management and analysis, Cash-Based Transfer (CBT) and knowledge on IT system
KNOWLEDGE AND SKILLS
- Understanding in team management and providing administrative support to the team.
- Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
- Good communication skills required to give and receive information and work with a variety of individuals.
- Ability to prioritise, multi-task, coordinate workloads, and work under pressure to meet deadlines.
- Ability to conduct data management and analysis and detailed oriented
- Ability to work unsupervised and under own initiative
LANGUAGE
- Excellent written and oral communication skills in both English and Myanmar.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has experience in managing a team for registration or data collection process.
- Has experience in implementing a system or has managed a project implementation.
BACKGROUND
The Myanmar CSP 2018-2022 approved by the WFP Executive Board in November 2017 and it aims to contribute to three Strategic Outcomes that are aligned to four Strategic Results of SDG 2 (Zero Hunger) and SDG 17 (Partnerships for Development). A total of eight Activities are planned to be implemented to achieve the contributions to the three Strategic Outcomes.
Under the Integrated Road Map (IRM) WFP has committed to a new way of working, linking not only all activities to the defined Strategic Outcomes, but also linking the resources used for implementing the activities to the results achieved.
The three strategic outcomes are:
SO 1: “Crisis-affected people in food insecure areas meet their food and nutrition needs all year round.” Lifesaving food and/or cash will be provided to women, men, girls and boys affected by natural disasters, armed conflict, and inter-communal violence.
SO 2: “Vulnerable people in states and regions with high food insecurity and/or malnutrition have access to food all year round.” WFP will provide food/cash assistance to vulnerable populations, while providing technical assistance to support the government in strengthening its social protection programmes, food systems and emergency preparedness capacity.
SO 3: “Children under 5 in Myanmar have improved nutrition in line with national targets by 2022.” WFP will contribute to increasing the availability and access to safe and nutritious food for vulnerable and affected populations in crisis and non-crisis situations to enhance their nutrition and resilience. WFP will also support the government in implementing national nutrition actions, including SBCC, preventive nutrition specific and sensitive interventions, and scale-up of management of acute malnutrition.
ABOUT WFP
The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.
Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. At WFP, we are driven and defined by our mission to fight world hunger, save lives, feed people’s dreams of a brighter future, reduce risk and help enable people, communities and countries meet their own food and nutrition needs. WFP goes anywhere it’s needed and does what it takes to get the job done. You will find our people at the heart of every major humanitarian intervention around the world, providing the essential life-saving foundation required for those furthest behind. Each year, we reach an average of 80 million people with food assistance in around 80 countries. Delivering our mission requires deep respect for personal and cultural differences and close collaboration between every member of our global team. While the 16,000-people working for WFP reflect the rich diversity of the world in which we work, the vital importance of our shared mission underpins a remarkably close community of purpose.
The World Food Programme (WFP) is offering life-changing job opportunities you are unlikely to find in other organizations. Working at WFP will give you the opportunity to work beyond your expectations, to be enriched by truly meaningful work and deepen your professional expertise.
IMPACT OF CSP AND ADDITIONAL RESPONSIBILITY AND PRIORITY SPECIFIC TO CSP
The incumbent will contribute to the SO 1 of Myanmar Country Office CSP.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
Understand and communicate the Strategic Objective
- Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
Be a force for positive change
- Implements new methods or tools to improve team’s work processes and productivity.
Make the mission inspiring to our team
- Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
Make our mission visible in everyday actions
- Explains to teammates how each unit contributes to the overall WFP mission.
People
Look for ways to strengthen people's skills
- Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
Create an inclusive culture
- Facilitates team building activities to build rapport in own unit.
Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Facilitates the pairing of junior colleagues with coaches within own team.
Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
- Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
Performance
Encourage innovation & creative solutions
- Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
Focus on getting results
- Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
Make commitments and make good on commitments
- Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
Be Decisive
- Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field
Partnership
Connect and share across WFP units
- Facilitates partnerships with other WFP units to accomplish missions in the field.
Build strong external partnerships
- Sets an example and provides guidance to team on how to build relationships with external partners.
Be politically agile & adaptable
- Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
Be clear about the value WFP brings to partnerships
- Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Team Management | Demonstrate ability to manage team and support the Project Manager in the implementation. Able to communicate with the team and secure everybody’s commitment to implement the registration within the timeline. |
| Administrative Management | Secure necessary administrative support needed by the team to ensure smooth registration process. |
| Technical Specialized Knowledge (e.g. Information System) | Provides technical guidance to the team in case of difficulty in the system and liaising with SCOPE support team for resolution. Conduct quality check on the data collected and provide corrective action for data discrepancies. |
| Communication skills | Ability to communicate with the community for any clarification and questions on the registration process. Provide clear, easy-to-understand and timely respond to queries and questions. |
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
