Human Resources Business Support Assistant SC4, Mogadishu
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
Posting Dates
Date of Issue: 16/8/2022 Closing Date: 29/8/2022
Why Join WFP?
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.
This position is open to qualified Somali candidates. Female candidates, in particular, are encouraged to apply.
Duties and Responsibilities:
- Maintain staff attendance/leave record and prepare a consolidated report for submission to LO HR unit/CO management.
- Assist the units and teams in Mogadishu to adopt the automated attendance management tool (WSS).
- Support on boarding for new staff/employees joining WFP Somalia, to ensure that relevant processes are followed and that the newcomers join the existent CO HR sessions for newcomers
- Assist the hiring manager in preparing the arrival of newcomers (schedule onboarding first weeks, set up email, arrange for seating, ensure access, ensure welcome email with key information is sent prior to first day, etc)
- Prepare Danger pay (DP) for all international staff and park in WINGs and make sure all attendance sheets are in place for DP purpose.
- Monitor medical insurance queries from staff/employees based in Mogadishu and report back to the relevant medical insurance focal points.
- Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
- Provide guidance and support to newcomers as required for them to perform their duties.
- Perform any other duties assigned.
Do you meet the minimum requirements?
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Minimum of 3 years or more of relevant experience in a general administration roles, including HR requiring a very high level of precision, accuracy and attention to details.
Language: Proficiency in oral and written communication in Somali and English is a must.
Knowledge & Skills:
- Knowledge of work routines and methods in order to complete processes under minimal supervision.
- Proficiency in reporting on data
- Uses tact and courtesy to give and receive information to a wide range of individuals.
- Ability to identify data discrepancies and rectify problems requiring attention.
- Advanced knowledge of MS Office package (Teams, PowerPoint, Excel, Word, and Outlook).
- General knowledge of UN policies, rules, regulations, and procedures is an asset.
Terms and Conditions:
Contract Duration: 1 Year
Application Instructions:
Interested and qualified candidates are requested to submit online applications through E-Recruitment.
Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.
WFP does not charge any application fees to candidates.
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
