Human Resources Associate G6, Fixed-Term, New Delhi
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
WFP encourages female candidates and people with disabilities to apply.
VACANCY DETAILS
Job Title: Human Resources Associate
Grade: G6
Type of contract: Fixed Term
Duration: One Year (renewable)
Reporting to: HR Officer
Duty Station: New Delhi, India
Vacancy no : 171609
Date of Publication: 18 August 2022
Deadline of Application: 01 September 2022
TERMS AND CONDITIONS
• This vacancy is open to Indian Nationals only.
• This vacancy is open for internal and external candidates. As per the WFP’s Recruitment & Selection Policy, the definition of “internal” is only applicable to WFP staff members holding a permanent, continuing or FT appointment.
• Only candidates under serious consideration will be contacted.
• A written test will be used for screening candidates.
• Only recommended candidates will be retained on roster for a period of two years and may be considered for similar positions from roster.
• The salary for this position is non-taxable (subject to medical and pension deduction). The incumbent will be entitled for benefits related to medical, pension, leave as per WFP policy.
KEY ACCOUNTABILITIES (not all-inclusive)
The Human Resources Associate will work under the direct supervision of the Human Resources Officer and in close coordination with HR team. He/she will be responsible to deliver a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services. The following duties (not all-inclusive) will be performed:
1. Collaborate and support in Talent acquisition, selection, and onboarding processes:
• Collaborate with business partners, review recruitment needs, prepare annual data on workforce requirements, recruitment planning, identify talent sourcing networks for diversity and inclusions.
• Review job profiles/TOR, coordinate and execute end to end recruitment and selection processes as a recruiter ensuring optimum use of e-recruitment tools and technology by all stakeholders.
• Conduct onboarding training and induction formalities ensuring the conditions of terms of service are explained and understood.
2. Staff Management for day-to-day HR administrative operations:
• Plan and executive timely management of Benefits and Entitlement and Payroll actions, and payments of staff/employees in the system as per monthly deadlines.
• Use HR management systems for reviewing, entering, and updating a variety of HR data ensuring accuracy of data including monitoring and executing administrative actions on staff management and reporting.
• Prepare, review range of HR documents and submit variety of monthly reports on medical benefits, premium deductions, service delivery recovery sheets, UN-E Directory.
• Collate and prepare office Learning & Development plan; conduct Learning and trainings information sessions on variety of HR topics and maintain database of trainings attended by staff.
3. HR Guidance, Database Management, Reporting & Documentation:
• Analyze, respond to a wide range of complex HR queries, resolve issues with general guidance; escalate unforeseen issues.
• Identify evolving needs of the organization and recommend strengthening of HR processes and procedures, develop SOPs/Workflows, to support improvements in HR services.
• Review and compile variety of confidential data for management reporting and compliance. Maintain Organization Charts and Staffing table.
• Coordinate, support, and coach junior support staff in the HR team.
• Maintain confidential personnel records of staff for proper documentation in compliance with the established standards.
4. Perform other related responsibilities as assigned.
STANDARD MINIMUM QUALIFICATIONS & EXPERIENCE
EDUCATION:
Completion of secondary school education. A post-secondary certificate in the related functional area with specialized certification in HR or supplemented by training in personnel or general administration work. Bachelor's degree in Social Sciences, Psychology, Human Resources, Business/Public Administration, Psychology, or related field is an advantage.
WORK EXPERIENCE:
• Six or more years of progressively responsible work experience in Human Resources generalist or related experience in international/ national multicultural organizations.
• Experience in HR data management, HR management Information System like Peoplesoft or SAP or Workday and data analyses and reporting using Excel is required.
KNOWLEDGE AND SKILLS:
• Proficiency in MS Office applications eg Word, Excel and PowerPoint is required.
• Ability to use sound judgement in dealing with unforeseen problems on a daily basis is required.
• Expected to maintain and handle sensitive and confidential HR information and documents.
• Expected to use initiative and knowledge to independently respond to queries with general guidance. Strong on Client orientation and responsiveness.
• Expected to handle multitasking; manage work pressures while staying focused and calm and willingness to learn new things.
• Expected to maintain respectful communication with individuals across the organization.
• Expected to produce & review accuracy of work, pays attention to detail, is methodical, organized, strong on follow-ups with internal stakeholders.
• Demonstrates humility, positive attributes, patience, and experience in a team environment.
• Possess strong working values, upholds organizational Values and standards on HR principles.
• Ability to provide training to new staff within area of expertise supported with adhoc-queries.
• Knowledge of HR best work practices, trends, and techniques, gained through relevant technical trainings and experiences.
LANGUAGE: Proficiency in both written spoken English and Hindi.
HOW TO APPLY
• Interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Applications received on WFP Career page will be considered.
• WFP wants to ensure the recruitment process is fully accessible to people with disabilities. For accessibility requirements you may have, please write to us at email: [email protected] with Subject line “Accessibility request for people with disabilities – VA No……. ”.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
