Finance Coordinator

Finance Coordinator

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within now, and for the future.

Program / Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in Jordan, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

Working in the Finance Department under the direction of the Accounting Manager, and Finance Manager, the Finance Coordinator will ensure the accuracy and completeness of Mercy Corps accounting records and will have primary responsibility for reviewing transactions and entries in Navigator.

Essential Job Responsibilities

1. Financial Review and issuing of the payments up to JOD 7080 assuring it includes all the supporting doc’s: invoices, receipts, proof of payment, procurement docs, and or contracts, etc. according to Mercy Corps procedures
2. Review Navigator entries recorded by Finance assistants/ officer and records some vendor entries and month end transactions which include but are not limited to amortization, prepaid, re-classes and GJ, payroll, EPAR national and EXPAT etc.
3. Perform monthly Bank reconciliations and other month end close out for the Accounting Manager or Finance Manager posting.
4. Prepare the monthly package for HQ for review by the Accounting Manager.
5. Perform monthly cash count with Finance Assistants/Finance Officer and Accounting Manager / Finance Manager
6. Posting Cash, Bank and Vendors vouchers to on daily/ weekly basis with attentions for the quality for entries data.
7. Ensure the implementation of Mercy Corps Jordan Office policies and procedures.
8. Review with HR the monthly payroll prepared by Finance Officer.
9. Ensure that Taxes are paid and recorded accurately (monthly payments and annual for calendar years statutory audits).
10. Assist the Accounting Manager with staff orientation in Finance and for other non-finance staff.
11. Run Group Allocation for end of month closing to be completed as guidance manual Navigator.
12. Assist the Accounting Manager and Finance Manager in responding to audit inquiries and requests for financial information.
13. Prepare pre–Tax Report for the annual statutory audit for the Accounting Manager/Finance Manager.
14. Assist the Logistic team and Finance Manager in conducting the Fiscal year end assets count.
15. Supervise and train the Finance assistants and Officer.
16. Prepare and review the invoice reconciliation on the Pro- Source system.
17. Track and follow up all invoices submitted on the Pro – Source system.
18. Work on capacity building for finance staff and development their skills.
19. Prepare the required documents for External and Internal Aduit to be reviewed by accounting manager before submitted to auditor.
20. Work on the monthly vendor reconciliation.
21. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
22. Other duties as assigned.

SECURITY

Ensure compliance with security procedures and policies as determined by country leadership.

• Proactively ensure that team members operate in a secure environment and are aware of policies.

ORGANIZATIONAL LEARNING

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

ACCOUNTABILITY TO BENEFICIARIES

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Supervisory Responsibility: Finance Officers, Finance Assistant.

Accountability

Reports Directly To: Accounting Manager

Works Directly With: Finance, Program, Compliance, and Operation Staff

Knowledge and Experience

• Four or more years of general ledger accounting experience is required.
• A university degree in accounting is required.
• ¾ years’ experience in the Finance Department of an international NGO is preferred.
• Demonstrated competency with computerized general ledger software
• Advanced computer skills in MS Office programs, particularly Excel
• Prior management experience and strong organizational skills
• Excellent oral and written English skills

Success Factors

• The ability to interact effectively with international and national personnel is required.
• A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary
• A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.

Competencies

• Delegating Responsibility
• Attention to Detail/accuracy
• Communication skills
• Planning and Prioritization Skills
• Problem Solving Skills

MECRY CORPS DIVERSITY STATEMENT

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

SAFEGUARDING & ETHICS

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times.

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