Business Support Assistant – Logistics, SC3

24 أغسطس، 2022

0 7 2 دقائق

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These job is based in WFP warehouse. Duty station, Siphofaneni. The job holder reports to the Warehouse Management Associate.

JOB PURPOSE

To deliver a range of routine business support tasks, to ensure that staff are effectively supported.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall supervision of the Head of Office and direct supervision of the Warehouse Management Associate, the Business Support Assistant (BSA) – Logistics will be responsible for the following duties:

Operations Support

Provide support to logistics operations and activities, following WFP logistics standard processes and facilitating directly or indirectly the effective delivery of food assistance to beneficiaries.
Effectively schedule and oversee the execution of work order of the handling function of the warehouse; liaise with handling operators guide on work schedules and commodity movement needs.
Prepare, verify and sign off commodity handling service documents. and maintain confidential and accurate records to ensure timely payments of handling providers in line with WFP SOPs.
Assist with receiving/dispatch commodities including transshipment (truck to truck) against official approved documentation (e.g., waybills and/or delivery notes) on LESS system.
Assist with physical count of commodities including the quality in compliance with the established standards.
Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
Contribute to warehouse activities including maintaining warehouse documents, work-orders and plan internal and external stock movements.
Organize import and export permits and pertinent documentation for food commodities, letter to NAMBOARD and Malkerns research centre etc.
Create manual PR for purchases done by Logistics Unit. Facilitate petty cash vouchers for Logistics and Warehouse.

Commodity Tracking and Accounting

Capture stock movement records onto LESS system. Support daily warehouse closing reconciliation and accurate inventory checks in compliance with the warehouse management requirements.
Implement appropriate measures to safeguard food and non food commodities, to ensure quality control using standard preventive measures inline with WFP established procedures and authorization received from the supervisor.

Other tasks

Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
Backstop warehouse storekeepers during absence and perform roles including physical inventory analysis, capturing and posting.
Perform any other duties.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education.

Experience: Four or more years of experience in logistics and warehouse operations.

Three years experience in food handling, warehousing and logistics systems will be an added advantage.

Language: Fluency in both oral and written English and Siswati.

TERMS AND CONDITIONS

This is a local position for Swazi nationals only.
Qualified female applicants are encouraged to apply.
Only short-listed candidates will be contacted.
WFP does not charge any fees from applicants at any stage of the recruitment process.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.