Business Support Assistant (HR) SC4 Damascus VA045-2022- Re-ads

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

DEADLINE FOR APPLICATIONS

All application should be received no later than 28 August 2022

CONTRACT TYPE &DURATION

Contract Type : Service Contract SC4

Duration : 12 months

Duty Station : Damascus

Number of required employees : 1

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In 2020, WFP was awarded the Nobel Peace Prize for its efforts to fight hunger globally, including its work during the coronavirus pandemic.

In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The Business Support Assistant will work in the HR Operations Unit and in collaboration with the other units of WFP

To deliver a range of routine business support tasks, to ensure that HR operations unit activities are effectively supported. Understand the risk related to legal, financial and reputational risks linked to own action and consequences. Expected thorough HR processing of assigned tasks, embracing a culture of full compliance and customer care.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the Business Support Assistant will be responsible for the following duties:

1. Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.
2. Respond to standard queries and provide timely and accurate guidance.
3. Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
4. Manage and maintain records and databases, to ensure information is organized and readily available for staff.
5. Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
6. Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.
7. Contribute to improvement of business procedures and processes.
8. Collect and perform basic analysis of data to contribute to quality business information management.
9. Following clear guidelines and templates , keep track of registration of documents, maintain record of each work involved in (waivers, R&R and supported documents, danger pay, payroll, contracting, separations), and follow up approval chain.
10. Support in the implementation of Onboarding Programmes and provide HR briefing to the new recruits.
11. Provide administrative support during the implementation of Syria CO annual training and development plan.
12. Design and Prepare PP Presentations, deliver Presentations/ Awareness based on the business needs.
13. Perform other duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: At least four years of progressively responsible work experience in HR including at least 2 years of experience related to HR operations in any of the following fields:

• Compensation & benefits
• Contracting
• HR data management

Knowledge & Skills:

Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
Knowledge of work routines and methods in order to complete processes under minimal supervision.

• Knowledge of specialized common business practices and methods gained through relevant technical training and experience.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
• Ability to offer guidance or basic on-the-job training to more junior staff
• Ability to identify data discrepancies and rectify problems requiring attention
• Ability to maintain confidentiality.

Language: Fluency in both oral and written communication in English and Arabic.

TERMS AND CONDITIONS

Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:

• Company/Organization name and scope of work of the organization
• Exact Position Title
• Contract type: part-time, full-time, volunteer, consultant, or freelancer
• Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
• Responsibilities: To mention the main responsibilities that highlight your gained skills and experience
• A proof of your experience will be required in the final stage of recruitment.

Only shortlisted candidates will be invited to the next stage of the selection process.
Candidates must get an auto confirmation email once application is submitted.

HOW TO APPLY

If any of the below links do not work by clicking on it, please copy and paste it in the browser address bar:

Please ensure that your VPN is connected before clicking on the link below.

Internal candidate : https://performancemanager5.successfactors.eu/sf/jobreq?jobId=171217&company=C0000168410P

External candidate : https://router.job-listing.wfp.org/sfcareer/jobreqcareer?jobId=171217&company=C0000168410P

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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