Business Support Assistant GS4
Vacancy Announcement
WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
CONDITIONS OF EMPLOYMENT
Job Title: Business Support Assistant
Grade : General Service Level 4
Type of contract: Fixed Term
Number of Post : 1
Duration: 12 months (extendable)
Duty Station: Yangon
Report to : Administration Assistant
Date of Publication: 12 August 2022
Deadline of Application: 26 August 2022
TERMS AND CONDITIONS
This post is opened for Myanmar Nationals Only.
Applications received after the closing date will not be considered. Only short-listed candidates will be notified.
Female applicants and qualified applicants are especially encouraged to apply
KEY ACCOUNTABILITIES (not all-inclusive)
Under the direct supervision of Administration Assistant, the incumbent will perform the following duties: –
- Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
- Response to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
- Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
- Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
- Maintain a selected number for administrative control records, such as for travel, inventory and other commitments and expenditures.
- Assist in the preparation of periodic reports including forms, tables, charts and other.
- Draft correspondence relating to the area of responsibility.
- Perform as a travel focal in Country Office by creating trip document and air ticketing for staff duty travel. This including making reservation for tickets, ensuring that tickets are collected and given to the passenger in good time, and all travel arrangement are in accordance with the WFP travel guidance.
- Liaise with travel agents and ensure that the office gets the good service and price for all travel.
- Arrange hotel accommodation reservation for staff duty travel and provide admin support in events/ meetings.
- Review and check Field office staff travel documents before forwarding to approval request and payment process to Finance.
- Act as one of focal persons for Non-Food Item, Procurement requests from Country Office; processing ordered meet as per Purchase Order or contract.
- Receiving, labelling inventory items and assist to asset focal point when annual physical count.
- Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
- Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
- Perform other related duties as assigned.
STANDARD MINIMUM QUALIFICATIONS
Education
Bachelor degree is desirable. Completion of secondary school education or post-secondary certificate in the related functional area are also encouraged to apply.
Experience
Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge & Skills
- Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
- Knowledge of work routines and methods in order to complete processes under minimal supervision.
- Uses tact and courtesy to give and receive information to a wide range of individuals.
- Ability to identify data discrepancies and rectify problems requiring attention.
- Has supported in providing ad-hoc guidance to new staff member.
Language
Fluency in English language (level C) or intermediate knowledge (level B).
ABOUT WFP
The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.
Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. At WFP, we are driven and defined by our mission to fight world hunger, save lives, feed people’s dreams of a brighter future, reduce risk and help enable people, communities and countries meet their own food and nutrition needs. WFP goes anywhere it’s needed and does what it takes to get the job done. You will find our people at the heart of every major humanitarian intervention around the world, providing the essential life-saving foundation required for those furthest behind. Each year, we reach an average of 80 million people with food assistance in around 80 countries. Delivering our mission requires deep respect for personal and cultural differences and close collaboration between every member of our global team. While the 16,000-people working for WFP reflect the rich diversity of the world in which we work, the vital importance of our shared mission underpins a remarkably close community of purpose.
The World Food Programme (WFP) is offering life-changing job opportunities you are unlikely to find in other organizations. Working at WFP will give you the opportunity to work beyond your expectations, to be enriched by truly meaningful work and deepen your professional expertise.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
