Budget and Programming Officer- NOA
TERMS OF REFERENCE
Title of Post: Budget and Programming Officer
Type of Contract: Fixed Term
Level: NOA
Unit/ Division: Programme
Duty Station Banjul, The Gambia
Duration: One year
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Why work at WFP?
SAVING & CHANGING LIVES ❤
Make a difference, the world will notice.
We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future!
GLOBAL COMMUNITY 🌍
Build bridges that unite people across the world. Being part of a global, diverse and
multicultural community like WFP, will continuously expose you to new ideas and
perspectives.
UNLIMITED POSSIBILITIES 💡
Unlock possibilities you never thought you'd find.
WFP goes anywhere it is needed and does whatever it takes to get the job done.
Join us to make a difference!
For more details about WFP contractual modality and salary, please follow this link: https://icsc.un.org/
ABOUT World Food Programme
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Our response to emergencies – saving lives and livelihoods either through direct assistance or by strengthening country capacities – remains at the heart of our operations, especially as humanitarian needs become increasingly complex and protracted, such as those brought about by the COVID-19 pandemic.
ORGANISATIONAL CONTEXT
These jobs are found in Headquarters (HQ), Regional Bureaux (RB) and Country Offices (CO), and typically report to a more senior Budget and Programming Officer. Job holders at this level are typically involved in budget and programming activities and analytical work of limited complexity, and support the collation, maintenance, analysis and reporting of information to maximise the effectiveness of services. Job holders are likely to be working under the supervision of a more experienced staff member, receiving guidance and regular feedback on work performed.
JOB PURPOSE: To support the delivery of budget and resource analysis and programming activities and/or provide support in HQ/RBs, partnering with managers to apply best practice approaches that support the efficient, effective and compliant utilization of funds.
KEY RESPONSIBILITIES (not all-inclusive, within delegated authority):
- Contribute towards the development of a limited number of projects, plans, processes and procedures ensuring compliance with wider budget programming policies and WFP standards.
- Create and review limited number of project budget plans and monitor ongoing project performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and advice to optimise resources.
- Support monitoring of fund utilisation, and advance financing, loan and borrowing/repayment and refinancing arrangements; and alert supervisors to approaching deadlines for unassigned funds and potential resource shortfalls/surpluses.
- Monitor actions related to project closure and resource transfer and refer potential issues to the supervisors.
- Support senior colleagues in monitoring the resource pipeline to maximise operational effectiveness, following standards and processes, and providing advice on resource allocations based on severity of pipeline shortfalls using relevant pipeline tools.
- Support the preparation of food-demand plans to support management and usage of corporate Global Commodity Financial Facility and provide information to guide RB/HQ decision-making when multiple projects compete for the same stock.
- Create and review budget and project documentation, and ensure relevant resource data is recorded in internal systems for reference, in line with WFP standards and procedures.
- Collate and analyse data and contribute to preparation of accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
- Contribute ideas to senior officers for improvement to systems, techniques, tools, processes and procedures to better monitor and manage budgets and funds.
- Support the capacity building of WFP staff in budgeting, fund management and operational planning through answering queries and contributing to updating training materials, manuals and guidelines.
- Follow standard emergency preparedness practices and contribute to technical recommendations and guidance and monitoring the management of financial risks.
- Other as required.
OTHER POST REQUIREMENTS (details to be determined by Post Managers):
This section is optional to describe additional responsibilities & knowledge required for the specific job.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
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Leads by Example with Integrity |
Upholds WFP values, principles, and standards Demonstrates and encourages others to uphold the WFP values, principles and standards |
Respects others and values diversity Values diversity using respectful and inclusive language, and encourages others to do the same |
Stays focused and calm under pressure Stays focused and calm when under pressure and encourages others to do the same |
Demonstrates humility and a willingness to learn Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop |
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Drives Results and Delivers on Commitments |
Delivers results for maximum impact Holds self and/or others accountable for the delivery of results |
Delegates appropriately Delivers results against delegated tasks and seeks guidance and support where needed |
Adapts readily to change Responds readily to change adjusting work as needed |
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Fosters Inclusive and Collaborative |
Is inclusive and collaborative Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues |
Gives timely and constructive feedback Supports development for others by giving timely and constructive feedback |
Builds and shares new perspectives Listens attentively to others to capture, learn, build and share new perspectives |
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Applies Strategic Thinking |
Communicates and fulfils WFP’s vision Fulfils WFP’s vision and is able to explain how their objectives support the vision |
Embraces curiosity and new ways of doing things Demonstrates curiosity, and proposes new ways of doing things when relevant |
Analyses and evaluates data Gathers data and shares knowledge to inform team decision making |
Considers the impact of decisions Implements decisions and asks questions to understand the impact for wider objectives |
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Builds and Maintains Sustainable Partnerships |
Builds partnerships Builds partnerships by seeking out opportunities to work with others |
Collaborates to deliver common objectives Collaborates with partners by sharing information and working together to deliver common goals |
FUNCTIONAL CAPABILITIES:
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Capability Name |
Description of the behaviour expected for the proficiency level |
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Internal Controls & Risk Management |
Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity |
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Performance Budgeting, Analysis and Reporting |
Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles. |
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Resource Management |
Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders. |
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Performance Management |
Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards. |
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Programme Knowledge |
Applies knowledge of WFP programme and supply chain principles to develop and/or review project budget plans |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Has performed basic financial analysis or either office or operational budgets.
- Has provided analytical inputs for the development of budgets, financial plans or analysis.
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education: Advanced University degree in Business Administration, Finance, Economics or other relevant field and one (1) year experience, or First University degree with four (4) additional years of related work experience and/or training/courses.
Language: Fluency in English language.
QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.
- Only Gambian nationals or holders of valid residence and work permits are eligible to apply for this position.
- Applications are to be submitted and received online and in English language only.
- WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills.
Deadline for submission is 30th August 2022
Only shortlisted candidates will be contacted.
——– WFP has zero tolerance for any form of discrimination ……
