USAID PFMA – Senior Procurement Specialist

SCOPE OF WORK

Jordan Public Financial Management and Administration Activity (PFMA)

Project Background:

The Jordan Public Financial Management Activity (PFMA) aims to work in partnership with USAID/Jordan and the Government of Jordan (GOJ) to improve Jordan’s revenue system and enhance their budget management process. PFMA will build the capacity of the Jordanian Ministry of Finance and other government institutions to modernize the revenue collection system, encourage compliance—including making it easier for taxpayers to comply with tax obligations—upgrade public procurement management, and improve budget planning, preparation, and execution. Key objectives include: 1) improving the revenue raising system; 2) streamlining the budget management process; 3) optimizing public expenditure management; and 4) implementing crosscutting Public Financial Management reforms such as interventions to address COVID-19. Through a combination of technical assistance, capacity building, and facilitation, tangible and measurable results are expected during the anticipated five-year duration of the activity.

Position Description:

The Senior Procurement Specialist is responsible for ensuring integrity, fairness, and openness in all project procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to conduct procurement of goods and services and oversee the management of sub-awards, including purchase orders and subcontracts. The Senior Procurement Specialist will oversee solicitations and price/cost/reasonability analyses and ensure complete backup documentation is collected prior to submission to Finance Team.

Key Duties and Responsibilities:

Procurement Management Systems

• Enforce use of DAI’s operations & procurement system (TAMIS)
• Maintain electronic procurement records and files of all required backup documentation in the relevant DAI’s system platforms, including hard copy files.
• Train other project staff in the use of DAI procurement systems, as necessary

General Acquisition & Procurement Responsibilities

• Manage solicitation bids and quotes from vendors in adherence with DAI policies & approved requisitions and quarterly procurement plans
• Collect and review requisition documentation, cost estimates, statements of work and other required information from bidders
• Collect,review and submit payment requests to finance team along with all needed supporting documents .
• Track and request weekly fund forecast .
• Assist staff in the preparation of clear SOWs/procurement specifications
• Determine source selection methods for procurements and seek guidance from home office when needed
• Serve as a non-voting chairperson on procurement evaluation committees in accordance with DAI policies/procedures and thresholds
• Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
• Ensure pricing information is accurate and aligns with acquisition policies, conduct price/cost/reasonability analyses and prepare cost evaluation data, and source selection documentation
• Ensure integrity, fairness, and openness in the procurement process as well as adherence to policies, procedures, and controls
• Ensure DAI, USAID, and FAR policies and procedures are followed and enforced
• Identify and qualify potential suppliers (and products/services) through market research efforts
• Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies
• Monitor, track and expedite all project procurement activities and delivery status of goods/services, and communicate with vendors as needed
• Evaluate vendor performance
• Provide accurate information for inventory management

Qualifications:

• University degree in relevant field required.
• 8+ years of relevant experience
• 4+ years of relevant experience in procurement management on USAID-funded projects,.
• Knowledge of USG and FAR regulations and procurement and acquisition aspects of USAID-funded projects, preferred.
• Ability to respond effectively to time sensitive demands & inquiries
• Demonstrated exceptional customer relations (both internally & externally)
• Demonstrated report writing skills in English is required.
• Excellent organizational skills with a willingness to take initiative and be proactive
• Ability to manage multiple concurrent procurements
• An articulate individual who possesses excellent communications and personnel management skills and who can relate to people at all levels of an organization.
• An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image.
• An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus.
• Fluency in English is required

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