Program Coordinator

22 أغسطس، 2022

0 33 3 دقائق

USAID/Jordan Economic Reform Activity (ERA) Task Order 1 Program Coordinator

Scope of Work

Position: Program Coordinator

Location: Amman, Jordan (in-country)

BACKGROUND

The Jordan Economic Reform Activity Task Order 1 (ERA TO1) is a 5-year, $54 million program funded by USAID, which aims to support the Government of Jordan (GOJ) to prioritize and implement economic reforms. Through coordination with the GOJ, the Jordanian and international private sector, other donors, and Jordanian civil society, ERA TO 1 will (1) advance economic reforms, (2) strengthen the business enabling environment, (3) increase exports and local, regional, and international investments, and (4) respond to emerging priorities.

POSITION DESCRIPTION

The Program Coordinator will work closely with the Chief of Party and Chief Technical Officer to help coordinate and facilitate the technical team implementation of activities, deliverables, and reports. As direct support to the management team, s/he will act as one of the linkages between the technical and operational staff and facilitate the successful delivery of the project deliverables. The program coordinator will be responsible to coordinate external communications and meetings with key project stakeholders, including Government of Jordan ministers and officials, private sector firms, and others. S/he will be responsible for preparing for meetings and conducting cursory research, attending meetings, and following up with internal and external stakeholders on agendas, meeting outcomes, and action items. Additionally, s/he will support daily project office activities and provide general project management, analysis, presentation of information, and communications support to the Chief of Party, as needed.

DETAILED RESPONSIBILITIES  

Coordinate closely with the project’s Chief of Party and Chief Technical Officer to provide executive assistance for project activities, particularly those involving engagement with external stakeholders, information management, project management, analysis, and presentation of information.
Act as the coordinator between management, technical, and the operational staff to ensure flow of information in support of successful implementation and communication of progress, challenges, and delays of the technical activities in a timely manner.
Coordinate with technical staff, project leadership, and operational staff to support in drafting, developing, and reviewing Scopes of Work (SOW) for service providers and consultants to carry out technical activities.
Support the technical staff to manage multiple subcontracts and consultants and follow up on deadlines and submission of deliverables. Schedule and provide logistical support for meetings with external parties, as needed
Conduct cursory research on subjects related to project activities or into external organizations
Prepare briefing documents or other relevant communications as needed
Support agenda development for meetings and communications with external partners and stakeholders
Develop and maintain the internal management meetings’ agendas and follow up with the staff on action items.
Attend meetings and provide notetaking support
Communicate key meeting takeaways, agreements, action items, and next steps to relevant parties
Track progress of activities and action items; follow up with relevant parties on deadlines and submission of deliverables
Provide activity-based budget development support
Ensure collaboration and coordination, sharing of information, needs, and progress across all functions and components of ERA to implement as one team including but limited to GESI, MEL, Communications, and all component team leads.
Collaborate in the review and management of continual efficiency improvement recommendations of ERA operations, implementation, analysis, communications, and management teams
Contribute to and/or lead as assigned pitch decks, brief reports, and analysis for stakeholders,
Contribute to and/or lead as assigned periodic planning documents, progress, and impact reports for USAID and other partners
Operate with integrity and assurance of confidentiality, commitment to excellence, compliance with all USAID rules and regulations, contractual requirements, and Chemonics policies, systems, and values. Ensure collaboration and coordination, sharing of information, needs, and progress across all functions and components of ERA to implement as one team including but limited to GESI, MEL, Communications, and all component team leads.
Other related tasks and duties as assigned

MINIMUM QUALIFICATIONS  

Bachelor's degree in, development, management, business administration, economics, or other related fields.
A minimum of 4 years of project management and/or coordination.
Experience working with USAID, or an international development organization is strongly preferred.
Demonstrated organization skills and prior meeting/event coordination experience
Proven analytical and problem-solving skills
Computer skills, particularly in MS Office software
Strong interpersonal skills and ability to work with culturally diverse staff 
Strong English communication skills (oral and written)
Experience writing business memos and business analysis strongly preferred
Demonstrated understanding of budget management
Demonstrated understanding of results-based management principles