Document Controller/ Senior Document Controller (Saudi National)
Job Description
Job Description
to join our team to work on newly awarded projects across varying sectors and various locations within UAE for a site-based role. This is a fantastic opportunity to be part of a growing team on high profile projects within in Saudi Arabia.
Job Description
Attend the Saudi National Training Programme, Document Control workshops and relevant training sessions
Min 1 – 3 years relevant experience in a similar role in Document control and record management
Must be able to communicate confidently in both written and spoken English.
- Plan, allocate and evaluate workload to meet project requirements through effective time management skills
- Adaptable to change
- Strong communication skills, good understanding of English and good written grammar
- Ability to use initiative and provide practical solutions to complex issues, proposing areas for continual improvement
- Encourage teamwork to develop and maintain an effective team environment
- Detail-Orientated, ability to work accurately and efficiently
- Attend the Saudi National Training Programme, Document Control workshops and relevant training sessions
- Manage and control project documentation in accordance with project procedures
- Ensure identification of documents and compliance with standard templates and format
- Perform quality and compliance checks on all documentation received and before issuing.
- Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording.
- Ensuring all metadata is supplied and properly registered into the system.
- Providing Document Control support to project team members in retrieving documents
- Register the receipt of documents from contractors
- Transmit documents to internal and external parties for review and information
- Transmit the comments on documents back to originators
- Ensure that all issued project documents are correct in accordance with document control procedures
- Maintain document filing & retention system for hard copy and electronic originals of documentation
- Keep up to date all incoming and outgoing submittal and correspondence logs.
- Assist with queries on documentation requirements and submissions
- Hand-over of documentation to the Client Document Controller
- Close out and archive project at end of shelf life
Min 1 – 3 years relevant experience in a similar role in Document control and record management
Auxiliary Requirements
- Must be able to communicate confidently in both written and spoken English.
- Proficient in MS Office applications (Excel, Words and PowerPoint)
- Experience working with an Electronic Document Management System (EDMS) and SharePoint is advantageous
- Arabic translation advantageous but not essential.
- Middle East Experience is essential
Core Competencies
- Plan, allocate and evaluate workload to meet project requirements through effective time management skills
- Adaptable to change
- Strong communication skills, good understanding of English and good written grammar
- Ability to use initiative and provide practical solutions to complex issues, proposing areas for continual improvement
- Encourage teamwork to develop and maintain an effective team environment
- Detail-Orientated, ability to work accurately and efficiently
A competitive salary
Job Details
Employment Types:
Full time
Industry:
Engineering / Procurement / Construction
Function:
Advertising, DM, PR, MR & Event Management
