Program Assistant

USAID/Jordan Economic Reform Activity (ERA)

Program Assistant

Scopr of Work

Position: Program Assistant

Location: Amman, Jordan (in-country)

Background

The Jordan Economic Reform Activity Task Order 1 (ERA TO1) is a 5-year, $54 million program funded by USAID, which aims to support the Government of Jordan (GOJ) to prioritize and implement economic reforms. Through coordination with the GOJ, the Jordanian and international private sector, other donors, and Jordanian civil society, ERA TO 1 will (1) advance economic reforms, (2) strengthen the business enabling environment, (3) increase exports and local, regional, and international investments, and (4) respond to emerging priorities.

POSITION DESCRIPTION

The Program Assistant will support dedicated Project Component Teams, and work closely with Program Coordinator to insure smooth coordination between technical and support teams. The Program Assistant will help technical team members in implementation of activities, collecting data, deliverables, and reports. He /She will be responsible for organizing meetings & events, preparing agendas, reports, following up with internal team members on meeting outcomes, and action items. Additionally, he/she will support daily project office activities and provide general administrative support to the Component Team members.

DETAILED RESPONSIBILITIES

• Work under immediate supervision of Component Team Lead, support the smooth work of the Component Team members.
• Support the Component Team in all administrative or logistical issues, including filling out administrative forms, travel requests, purchase requests, timesheets, make sure all documents are in compliance with USAID or Chemonics rules and regulations.
• Schedule meetings and book travel arrangements for the Component Team members.
• Attend meetings as required and prepare briefing documents, agendas, meetings minutes and other relevant documents as needed.
• Carry out general administrative duties such as filing, typing, copying, binding, scanning etc.
• Facilitate coordination between Component Team members and other support staff members, such as DCOP Ops and Finance, Grants Manager and others, to insure effective activities implementation process.
• Work closely with Program Coordinator on various issues, such as: timely delivery of requested information about component activities, reports, deliverables, coordinating schedules, deliverables etc.
• Work closely with MEL Team to ensure Components deliverables/reports are collecte/dfinalized/ approved on time. Upon request, provide necessary data to MEL team requested from components. Manage accurate updates of Air Table – platform, report all Component updates into the system, coordinate Air Table updates with Program Coordinator as well.
• Closely work with Communications Team – coordinate information about Components activities, events, meetings that require communications team involvement.

• Operate with integrity and assurance of confidentiality, commitment to excellence, compliance with all USAID rules and regulations, contractual requirements, and Chemonics policies, systems, and value.

• Ensure collaboration and coordination, sharing of information, needs, and progress across all functions and components of ERA to implement as one team including but limited to GESI, MEL, Communications, and all component team leads.
• Other tasks as assigned.

MINIMUM QUALIFICATIONS

• University degree required
• At least 3 years of experience of working for USAID-funded projects in administrative role
• Demonstrated organizational skills in coordination, detail-orientation, time management
• Experience or interest in economics or development, preferred
• Computer skills, particularly in MS Office software
• Strong interpersonal skills and ability to work with culturally diverse staff
• Strong English communication skills (oral and written)
• Ability to work with the team or independently.

LOCATION OF ASSIGNMENT

The Program assistant will be based in the project’s office in Amman, Jordan.

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