Technical Assistant

Job Description

About this role:
IT correspondent for BROWNFIELD PROJECT team

• Request and follow-up the needed tool support for project's team (desk, IT, etc.) before their arrival and when onboarded
• Validate IT related requests for all BROWNFIELD PROJECT Team users & manage access rights to network share drive
• Collate common IT issues for BROWNFIELD PROJECT team for IT entity reporting.
• Attend to all IT requests in the hot line (soft & hardware requests, loan laptops, movement of phones, desktops, etc.).Administrative activities
• Assist project's team to ensure Services to COMPANY by CONTRACTOR are as per CONTRACT.
• Assist project's team to manage calendar, appointments and facilitate efficient operations of his office.
• Assist project's team with visitors enquiries, receive, direct and relay telephone messages.
• Assist project's team in disseminating information to departmental/all personnel regarding changes to entity documents, policies and procedures (link with CMS and QA team).
• Assist project's team on his administrative needs (COMPANY related) and all other tasks that may be assigned.
• Verify, issue and follow-up project's team main administrative documents (passports, visas, IDs, QP pass, certificates).
• Verify, schedule and coordinate appointments, meetings (incl. room booking) and events including travels and missions.
• On project's team request, attend specific meetings and issue associated minutes, ensure its signature, its distribution and its record under EDMS (PRODOM).
• Support BROWNFIELD PROJECT DCC team for CONTRACTOR project documentation
  management through COMPANY EDMS.
• Manage, report and issue all the offshore TRF (Travel Request Form) related to project's team, EPCIC included.
• Coordinate and arrange for BROWNFIELD PROJECT team missions abroad.
• Ensure project's team comply with administrative requirements for offshore travels & missions.
• Assist in organizing, planning and preparation of workshops for BROWNFIELD PROJECT project.
• Record in-coming correspondences, allocate reference and review correspondence before submission for final signature.
• Record any EPCIC correspondence and ensure distribution and follow up.
• Assist to ensure guests are properly managed upon arrival and during their stay.
• Report new comers to HSE department for HSE induction and ensure / follow-up their PPE supply by HSE dep.
• Verify and raise requests to General Services / EPCIC (offices movements, works requests, office condiments &consumables).
• Create PRs, JPCs and Work Orders. Verify, issue and follow-up Personnel On Board for E&C entity.
• Report to Brownfield team regularly with weekly report and when decisions impacting E&C activities must be taken

What you need to bring:

• Chartered Secretary & Administrator. Strong administrative background with a minimum of 10 years experience.
• Having worked with international company is preferable. Proficient in Ms Word, Excel, PowerPoint and Outlook.
• Knowledge in PRODOM (EDMS) recommended. Pleasant personality, good interpersonal and communication skills.
• Fluent in English

Job Details

Employment Types:

Full time

Industry:

Other

Function:

IT , Anchoring / TV / Films / Production , Travel / Airlines

Roles:

Assistant Editor / Editor , Office Assistant , Production Manager / Engineer

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