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Technical Assistant - وظيفتي
وظائف قطروظائف مونستر قطر

Technical Assistant

Job Description

About this role:
IT correspondent for BROWNFIELD PROJECT team

  • Request and follow-up the needed tool support for project's team (desk, IT, etc.) before their arrival and when onboarded
  • Validate IT related requests for all BROWNFIELD PROJECT Team users & manage access rights to network share drive
  • Collate common IT issues for BROWNFIELD PROJECT team for IT entity reporting.
  • Attend to all IT requests in the hot line (soft & hardware requests, loan laptops, movement of phones, desktops, etc.).Administrative activities
  • Assist project's team to ensure Services to COMPANY by CONTRACTOR are as per CONTRACT.
  • Assist project's team to manage calendar, appointments and facilitate efficient operations of his office.
  • Assist project's team with visitors enquiries, receive, direct and relay telephone messages.
  • Assist project's team in disseminating information to departmental/all personnel regarding changes to entity documents, policies and procedures (link with CMS and QA team).
  • Assist project's team on his administrative needs (COMPANY related) and all other tasks that may be assigned.
  • Verify, issue and follow-up project's team main administrative documents (passports, visas, IDs, QP pass, certificates).
  • Verify, schedule and coordinate appointments, meetings (incl. room booking) and events including travels and missions.
  • On project's team request, attend specific meetings and issue associated minutes, ensure its signature, its distribution and its record under EDMS (PRODOM).
  • Support BROWNFIELD PROJECT DCC team for CONTRACTOR project documentation
    management through COMPANY EDMS.
  • Manage, report and issue all the offshore TRF (Travel Request Form) related to project's team, EPCIC included.
  • Coordinate and arrange for BROWNFIELD PROJECT team missions abroad.
  • Ensure project's team comply with administrative requirements for offshore travels & missions.
  • Assist in organizing, planning and preparation of workshops for BROWNFIELD PROJECT project.
  • Record in-coming correspondences, allocate reference and review correspondence before submission for final signature.
  • Record any EPCIC correspondence and ensure distribution and follow up.
  • Assist to ensure guests are properly managed upon arrival and during their stay.
  • Report new comers to HSE department for HSE induction and ensure / follow-up their PPE supply by HSE dep.
  • Verify and raise requests to General Services / EPCIC (offices movements, works requests, office condiments &consumables).
  • Create PRs, JPCs and Work Orders. Verify, issue and follow-up Personnel On Board for E&C entity.
  • Report to Brownfield team regularly with weekly report and when decisions impacting E&C activities must be taken

What you need to bring:

  • Chartered Secretary & Administrator. Strong administrative background with a minimum of 10 years experience.
  • Having worked with international company is preferable. Proficient in Ms Word, Excel, PowerPoint and Outlook.
  • Knowledge in PRODOM (EDMS) recommended. Pleasant personality, good interpersonal and communication skills.
  • Fluent in English

Job Details

Employment Types:

Full time

Industry:

Other

Function:

IT , Anchoring / TV / Films / Production , Travel / Airlines

Roles:

Assistant Editor / Editor , Office Assistant , Production Manager / Engineer

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