Fleet Management Specialist – Consultant
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Do you want to be part of the world’s largest humanitarian agency fighting hunger worldwide? This is your opportunity!
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection is made on a competitive basis, and we are committed to promoting diversity and gender balance.
ABOUT WFP
JOB TITLE: Fleet Management Specialist
TYPE OF CONTRACT: Consultant (Regular) Level II
UNIT/DIVISION: Management Services Division, Fleet Centre (MSDF)
DUTY STATION (City, Country): Dubai, UAE
DURATION: 11 months with possibility of renewal
BACKGROUND AND PURPOSE OF THE ROLE:
The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities in more than 100 countries to improve nutrition and build resilience. To support this mission, WFP Fleet Centre in Dubai, UAE, is mandated to centrally manage WFP’s light and armoured vehicle fleet leasing, fleet management and systems support, insurance cover, vehicle disposal, and advanced driver training services, to enable effective, safe and efficient fleets in all WFP offices globally.
The position is responsible for providing technical fleet management support to WFP Offices. This support will be provided both in country (through missions) and remotely from Dubai. This support will focus on fleet assessments, the development and implementation of CO Fleet Plans and ongoing fleet management support to CO Fleet Teams.
Light Vehicle Fleet Specialist will also be deployed to Emergency Operations to independently set up and manage fleet operations.
KEY ACCOUNTABILITIES (not all-inclusive)
Conducting CO Fleet Assessments
• Data analysis from FMS on current fleet size, profile, utilisation, performance and costs
• In country assessment of fleet size, profile, and operational performance
• Define fleet requirements based on operational need – size, profile, vehicle models, locations, etc.
• Review staff requirements including roles and responsibilities
• Process & procedure gap analysis
• Define optimal maintenance solution
• Complete risk assessment: safety, environmental and financial
Developing CO Fleet Plans
• Support CO Fleet Teams in the development of their Fleet Plan
• Transition plan to achieve optimal fleet
• Maintenance, Fuel, Drivers, and Fleet Staff plan as necessary
• Fleet Systems Data quality and effective use improvement plan
Supporting the implementation of CO Fleet Plans
• Providing remote and in-country support to CO Fleet Teams throughout the implementation process from preparation, change management to process development and training
• Coordinate with the Regional Bureau administration team to follow up the fleet plan's implementation and to ensure it is incorporated in the administration oversight mission
Ongoing Fleet Management Support to CO
• Periodic analysis and review of CO fleet metrics in FMS reports
• Identify areas for intervention and improvement. Advise and guide CO Fleet Teams on key actions / activities
• Regular contact with CO Fleet Teams to review and support activities that improve fleet performance
Fleet Management Support to Emergency Operations
• Deploy to Emergency Operation
• Manage and conduct needs assessment – define fleet size & profile required
• Identify sourcing options: FC v local (rent, lease, local purchase,)
• Importation & Registration – confirm/map process, identify challenges,
• Identify maintenance and fuel supplier options
• Technical support to procurement process for vendor selection
• Support vendor selection, contract set up and management
• Develop an exit plan
• Manage and/or carry out complex data analysis to prepare various reports for management and clients with the accurate information used towards efficient planning and decision-making
Perform other related duties as assigned.
STANDARD MINIMUM QUALIFICATIONS
Experience:
• Minimum 5 years’ experience in managing / operating humanitarian light vehicle fleets
• Minimum 3 years’ experience in using Fleet Management Software
• Working knowledge of Vehicle Tracking Systems
Academic Qualifications / Licenses:
• University degree in business administration, logistics, engineering, computer science, statistics or economics (preferably transport economics), or equivalent professional experience or extensive relevant logistics experience.
Knowledge & Skills:
• Ability to analyse data using MS Suite tools and to prepare summary reports
• Excellent communication skills (written and verbal)
Languages:
• Working knowledge (proficiency/Level C) of English is required.
WHY WORK WITH WFP?
This is an opportunity for exciting and challenging assignments throughout WFP’s global operations, delivery of mandatory training of the highest relevance to safety, security, and duty of care.
WFP offers:
▶️ Meaningful and impactful careers: making a difference in the lives of the people WFP serves
▶️Continuous learning and training: providing opportunities for numerous learning tools to continually enhance our colleagues’ skillsets
▶️ Multicultural and stimulating work environment: gender and cultural diversity to make our teams stronger
Join us to make a difference, watch this video to learn more about WFP!
DEADLINE FOR APPLICATIONS
25 November 2022
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
