Executive Assistant – Senior Associate
Job Description
Job Description & Summary To provide secretarial support to 3 – 5 allocated partners, directors/critical role, on full time basis and adhoc coverage as assigned by the Office Manager or EA Manager.
Financial:
Adhere to budget
Customer:
Diary management
Extensive management of online diaries, book appointments and arrange meetings, updates as required
Ensure Executive/s get to meetings on time with appropriate documentation
Act as back up in managing other Executives and Principals diaries when their EAs are not available
Call management
Handle and screen calls for Executive/s
Take and pass messages to Executive/s in a timely manner
Email management
Monitor Executives email inboxes when they are out of the office or at meetings and taking action as necessary
Client relationships
Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
Assist other EAs during busy periods
Internal Process
Meetings
Pro-active planning for meetings and follow up actions (documents, papers needed)
Organise local internal and external meetings, including organising catering, IT requirements etc
Meet and greet visitors
Partner and Executive general admin
Proofread and finalize documents when required i.e. presentations, proposals, letters
General filing
Keeping Executive own contacts databases/business card storage up to date
Learning and Growth
Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
Comply with PwC policies and procedures in all aspects of the role
Build network of strong working relationships both internally and externally
Assist with the organisation of PwC events as needed including dinners and outside events
Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
Knowledge, skills, and abilities.
Education:
Bachelor's degree.
Language:
Proficiency in spoken and written English, Arabic is an advantage.
Overall Experience:
3 +years experience in an administrative role.
Specific Experience:
Experience with a professional services firm preferred.
Knowledge and Skills:
Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
Good oral and written communication skills
Good interpersonal skills
Must possess a professional telephone manner
Demonstrated ability to work under pressure
Demonstrated team player and dedication to provide high level of service
Must possess a warm, friendly and professional demeanor
Knowledge of administrative systems and processes
Ability to use Google including G suite
Must possess good keyboard skills (at least 55wpm)
Education (if blank, degree and/or field of study not specified)Degrees/Field of Study required:Degrees/Field of Study preferred:
Certifications (if blank, certifications not specified)
Required Skills
Optional Skills
Desired Languages (If blank, desired languages not specified)
Travel Requirements0%
Available for Work Visa SponsorshipYes
Government Clearance RequiredYes
Job Details
Employment Types:
Full time
Industry:
Banking / Accounting / Financial Services
Function:
Banking
Roles:
Other Banking
