Administration Coordinator (Culinary) – Waldorf Astoria Lusail Doha

20 يوليو، 2022

0 7 2 دقائق

Job Description

An Administration Coordinator (Culinary)will coordinate, oversee and perform administrative support for the Culinary Director andCulinary department, and serve as the primary point of operational and administrative contact.
What will I be doing
As Administration Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Administration Coordinator will perform the following tasks to the highest standards:

Manage the Departmental schedule
Handle all calls and appointments, courteously and promptly
Provide accurate management of all documentation and maintain a systematic filing system
Assist with the coordination of special projects, including scheduling and follow-up
Arrange accommodation and flights for the Manager business travel
Any other ad hoc tasks as requested by Manager(s)
Excellent ability to multi-task and remain calm under pressure
Strong follow up and excellent attention to detail
Ability to consistently meet deadlines
Working knowledge of computers in a Window environment with emails Microsoft Word, Excel and related printers and equipment
Excellent interpersonal skills to communicate with all levels of management and employees
Excellent organizational skills
Administer payroll records and vacation schedules for culinary colleagues
Assist with the scheduling of chefs in all kitchens
Assist with recruiting of culinary employees through candidate assessment and pre- screening
Coordinate departmental trainings, seminars and competitions
Assist with food costing and development of menu items in both restaurants and banquets
Prepare and update Food Hygiene and Health & Safety records
Read, sort and route incoming mail and interoffice documents
Compose and distribute correspondence and memoranda, reports, documents, forms and other printed materials
Set up, organize and maintain correspondence files and other departmental records so that they are easily retrievable by department members
Order, distribute and coordinate inventory office supplies as required
Maintain and organize in a professional manner, personal workspace and shared department spaces such as copy and supply rooms
Coordinate departmental and management team meetings
Communicate company policies, procedures and processes as applicable
Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required
Create, compose, and edit technical and/or administrative correspondence and documentation screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.
Assist stewarding department with administrative duties as needed

What are we looking for
A Administration Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow

A passion for providing great service
Organized and accurate in every respect
Ability to multi-task efficiently while still meeting deadlines
Proficiency with computers and computer programs, including Microsoft Office, Outlook, PowerPoint, Excel
Tertiary qualifications, or other collegiate-level degree, not required but preferred
Demonstrated ability to build effective internal and external hotel relationships