Purchasing Manager

Job Description

Job Description :
Company
Being established in 1997, the company owns and operates, through its subsidiaries, a number of well- known restaurants, cafes, salons and more establishments through the GCC.
They are currently looking for a Purchasing Manager to be based in Bahrain and Saudi Arabia.
Duties & Responsibilities:

• Plan, develop and implement the Purchasing Department's Requisition/Purchase Order Policies and Procedures for all necessary supplies and equipment.
• Liaise and negotiate with supplier in terms of obtaining quotations, payment terms and conditions.
• Ensure purchases are made in line with the Departments/Divisions Forecasted Budget.
• Establish Vendor Partnerships for all major categories of Food and beverage and other items (Strategic Alliances).
• Maintain updated Strategic Alliances lists (to be reviewed every six months)
• Purchase materials, equipment, supplies and services in accordance with Company Policies and Procedure
• Reviews and analyzes purchase requirements and requisitions, investigates and develop source of supplies, prepares bid specification and bid documents.
• Issues bid requests and reviews responses.
• Creates and manages the vendor evaluation process.
• Reviews statements of work and approves such documents prior to execution by the internal client.
• Explains procurement policies to the Company's Departments and vendors – including purchases requisitions/ purchase order system.
• Handles resolution-lead disputes between internal client and vendor.
• Administrate a purchase requisition/ purchase order system for the company and explain to staff as required.
• Set up filling system for easy reference.
• Ensure up-to-date records are kept for audit purposes, both internal and external.
• Act as the main resource person for information in matters pertaining to purchasing supplies and equipment locate, investigate and establish source of supply.
• Place and expedites orders.
• Place international orders and assist in shipping, landing and delivery of same.
• Be aware of all local custom import procedures and legal documentation required to clear goods.
• Ensure no goods and services are ordered without prior approval.
• Ensure that supplies are produced at the best prices, whilst meeting the required quality, quantity and date of delivery benchmarks.
• Ensure the Company's Brands is maintained at all times by ensuring templates on the file for standardized business requirements e.g. business cards, letterheads, invoices.
• Provide purchase orders, based on the purchase requisition and stock situation of the various outlets (PAR Stocks).
• Worked closely with the Accounts Department concerning any price discrepancies on invoices.
• Update the Accounts Department/ Cost Controller regarding market price information..
• Ensure prompt payment to vendors as per agreed terms and conditions of the contract between the vendor and the Company.
• Maintains close working relationships with other department heads.
• Responsible for the selection, hiring, supervising, disciplinary action and termination of his/her subordinates in coordination with Human resource Department.
• Ensures adequate staff levels maintained.
• Ensure Job Description on file for all staff.
• Serve as mentor to junior buyers.

Qualification & Requirements:

• Bachelor's Degree in Business Administration, with a concentration in Finance, Accounting and /or Supply Chain Management and preferably with certificates from the Chartered Institute of Purchasing and Supplies
• 5-7 years of Experience procuring commercial products and services. Substantial experience in procuring F&B services and products is essential.
• Working knowledge of commonly used contract types working knowledge of clauses and special provisions related purchases of goods and services is required.
• Expert knowledge of pricing analysis with the ability analyzes proposals using historical data, commercial catalogs, and price list and industry benchmarks to ensure price reasonableness.
• Must be able to procure and be considered as a specialist in assigned (multiple) categories, requiring a degree of technical knowledge.
• Independent judgment, initiative and decision making.
• Expert negotiator with ability to close complex deals independently.
• Extremely organized, with ability to present ideas in a clear and concise manner and the ability to established and effective working relationships.
• Fluency in English Language both written and spoken.
• Fluency and/or knowledge of Arabic are a bonus.
• Ability to multi-task and take on cross functional task when required.
• Ability to direct and supervise others.
• Ability to train and develop others.
• Excellent communication skills.

Job Details

Employment Types:

Full time

Industry:

Recruitment / Staffing / RPO

Function:

Sales / Business Development

Roles:

Business Development Manager

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