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Project Administration Officer-Procurement, contracts and events management

The “Solid Waste Management in Jordan-SoWAS” Project in Jordan is seeking for a “Project Administration Officer” - on a full-time base employment as per the below job profile.

Job Profile

1. Required qualifications, competences and experience

Formal Qualifications

• BA in business administration, recognised commercial diploma in business administration or related fields

Professional experience

• At least 5 years’ professional experience in a comparable position

Other knowledge, additional competences

• sufficient knowledge in procurement and tendering issues
• excellent communication and cooperation skills
• team player/ability to cooperate with others
• dedication/commitment, reliable
• very good working knowledge of IT and computer applications (e.g. MS Office)
• language skills: Fluent spoken and written skills in English, Arabic, German Language is a plus

1. Responsibilities

The position holder is responsible for the following within the frame of the employment promotion portfolio in Jordan:

• purchasing materials and equipment up to 5000 Euro for the Solid Waste Management portfolio in accordance with P+R
• Monitoring the status of procurement and related customs matters, particularly in the event of delays
• preparing contracts with local individuals as well as consulting firms up to 8000 Euro in accordance with GIZ rules and conditions
• Event management

In this context, the position holder fulfils the following tasks:

1. Tasks

1. Administration and Office coordination

• Prepares and participates in internal and external (team) meetings
• Monitors the availability of stocks and consumables.
• Responsible for filing documents (hard and softcopy) in line with GIZ’s filing rules.

1. Purchasing, procurement of goods/material up to 5000 Euro

• procures materials and equipment locally, monitor markets, issues invitations to tender and issues purchase orders in accordance with P+R
• accepts goods and ensures that the receipt is documented and goods received checked appropriately
• arranges for the safe transfer of goods to their destination
• notifies the project manager of delivery location and time
• filing of documents related to procurement of goods in DMS and as hardcopy in line with P+R
• Prepares annual Sales Tax lists and submit them to GIZ Office in time.

1. Preparation of local contracts with individuals and consulting firms up to 8000 Euro:

• prepares local contracts up to the limit of Euro 8000 in accordance with GIZ regulations
• informs the project manager on time about the status of contract preparation and related matters, particularly in the event of starting delays
• documents and files properly completed contracts
• keeps contract lists always updated
• filing of documents related to procurement of services in DMS and as hardcopy in line with P+R

1. Event Management

 The position holder

• organises and coordinates logistical aspects for planning, holding and documenting meetings, workshops, seminars and other events
• prepares visitor plans
• supports in the preparation of presentations, and all printing materials needed for internal and external events

1. Other duties/additional tasks

The position holder

• regularly checks the changes in GIZ Processes and Rules (P+R) in relation to field of work
• Immediately reports all problems involving procurement matters to direct superior
• performs other duties and tasks at the request of her direct superior
• Deputises the Travel Management Focal Point in Case of absence.

Interested candidates are kindly requested to submit their application/motivation letter and CV maximum by 05.12.2021

Emanating from GIZ’s role in enhancing and promoting the efficiency and competency of its political partners and entities and their respective employees, and in view of GIZ’s aim at maintaining and encouraging the stability of employment at its political partners and entities, this position will not be available to any official employee currently working at any of GIZ’s political partners, governmental ministry, department or entity, including any official employees who are on an unpaid leave.

Shortlisted candidates that will be invited to face to face/in person interview should submit their COVID19 vaccine certificate or valid negative PCR test that was conducted in the last 48 hours before the interview.

GIZ is committed to gender balance and diversity without distinction as to race, gender or religion, and without discrimination of persons with disabilities. Remuneration will be in accordance with the candidate's qualification, experience, as well as the scope of responsibility of the job announced and in line with local standards.

GIZ would like to increase the proportion of employees with disability. Applications from persons with disabilities are most welcome.

GIZ will send a feedback only to the candidates that are shortlisted and interviewed in person.

To apply

Please click on this link: https://www.akhtaboot.com/en/jordan/jobs/amman/148424-Project-Administration-Officer-Procurement--contracts-and-events-management--at-DEUTSCHE-GESELLSCHAFT-F%C3%9CR-INTERNATIONALE-ZUSAMMENARBEIT--GIZ-

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