The Sub Grants Officer will work in the Sub Grants Department supporting in partner’s communication and program tracking, as well as giving support to subaward management processes. Along with working closely with the Finance and program team to establish well coordination between partners and IMC.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
MAIN TASKS AND RESPONSIBILITIES
General Partnerships/Sub-Grants Duties:
Support and Co-lead and Participate in regular preaward assessment cycle
Support in agreement review process for new subawards, engaging all necessary IMC staff at Country level.
Support and co-lead with start-up kick off calls/meetings including developing compliance/awards summaries for new subawards.
Support in facilitating different modification requests received from partners
Support in the closeout process for the subaward
Leads the filing system for subawards in IMC subawards box folders including ensuring audit-ready file management.
support, coordinate and provide necessary support to all IMC sub-grant partners
Ensure that monthly meetings are routinely and regularly conducted with IMC sub-grant partners for each respective sites and minutes are shared by the sites accordingly
Request Local NGOs to share with IMC work plans and ME plans and review and provide relevant and necessary feedback.
Consult the Program Coordinator as needed for enhanced monitoring and evaluation exercises according to IMC best practices and compliance requirements for partners
Conduct field visits to partners
Draft and review Memorandum of Understanding (MOUs)
Track changes related the Memorandum of Understanding
Support in create, modify, terminate Memorandum of Understanding agreements in collaboration with program and operation teams and based on the field needs
Provide capacity support to all facilities under MOUs with the collaboration with the program and operation teams
Ensures that all expenditure documents accomplish the donor financial policies, procedures and requirements
With the support of the Logistic department, gets all the information and documents related to the procurement process of the partners and ensure the respect of the donor’s procurement procedures
With the support of the Logistic department, updates inventory records pertaining to project assets and verifies the accuracy of the supporting documentation
Collect from the partners all the relevant information regarding the stocks procedures and management related to the project.
